Personal Assistant

Key Responsibilities: Client RFP Submissions and Tender Requests : Manage and coordinate submissions for client RFPs and tender requests with accuracy and attention to detail General Administration : Assist with general administrative tasks as required, ensuring the efficient running of the office Policy Document Drafting : Assist in drafting and compiling important policy documents Social Committee Support : Help arrange and coordinate functions and events for the Call Centre Social Committee Time Management : Provide timely reminders of meetings, deadlines, and other crucial events to keep the executive on track Executive Follow-ups : Ensure that tasks and responsibilities assigned to the executive are progressing and completed within the required timelines Travel Coordination : Organise travel logistics, including flight bookings, hotel accommodations, and transportation, ensuring all travel requirements (insurance, documentation, etc.) are met Itinerary Management : Prepare comprehensive itineraries for the executive, ensuring all necessary information is readily available Event / Functions Coordination : Manage event logistics, including venue selection, catering, décor, and guest lists, and oversee the execution of events and ensure everything runs smoothly Marketing and Presentations : Create engaging presentations, marketing materials, and reports using Canva for corporate communication Finance Support : Collect receipts and supporting documents for claims submission, liaise with the finance department, and track the approval process Maintenance Coordination : Manage maintenance requests and ensure competitive pricing and service delivery for general orders, quotations, and ongoing maintenance work Requirements: Minimum Matric Tertiary qualification preferred Highly detail-oriented with exceptional organisational skills Ability to work independently, managing multiple tasks and priorities Strong communication and interpersonal skills Proficiency in Canva or similar design software Strong problem-solving and time-management abilities

Location: Umhlanga Rocks, ZA

Posted Date: 4/2/2025