Receptionist/Personal Assistant

Hiring: Receptionist and office admin assistant Location: initially based in Snadton and then to move the new premises in Kempton Park. Resposnibilities. Communication and Correspondence: Answering and Managing Calls: Handling incoming calls, taking messages, and directing calls to the appropriate extensions. Email Management: Sorting, distributing, and responding to emails. Mail Handling: Receiving, sorting, and distributing incoming mail and packages. Preparing outgoing mail. Front Desk Management: Greeting Visitors: Welcoming clients, customers, and other visitors in a professional and friendly manner. Visitor Management: Visitor screening and ensuring security protocols are followed. Answering Inquiries: Providing information to visitors and directing them to the appropriate person or department. Maintaining Reception Area: Keeping the reception area tidy and organized, ensuring it presents a positive image of the company. Maintaining general office area: Ensuring that the entire office is clean and organised on a daily basis. Administrative Tasks: Scheduling and Appointments: Scheduling meetings, booking conference/Boardrooms, and managing calendars. Data Entry and Record Keeping: Entering data into computer systems, maintaining records, and filing documents. Ordering Supplies: Monitoring office supplies and placing orders when necessary. Preparing Documents: Creating and formatting documents, such as letters, memos, and reports on request. Travel Arrangements: Booking travel and accommodation for staff. Basic Accounting: Processing invoices and expenses. Co-ordinate multiple internal and external meetings with ease and efficiency. Other Duties: Providing refreshments: Offering tea, coffee, or other refreshments to visitors, arranging meeting snacks when required. Handling complaints: Addressing visitor complaints or concerns in a professional manner. Liaising with other departments: Communicating with other departments to ensure smooth operations. Assisting with events: Helping to organize company events or meetings

Location: Sandton, ZA

Posted Date: 3/24/2025