Executive Assistant

This role requires a highly skilled professional who excels in organization, demonstrates impeccable attention to detail, and proactively tackles challenges with independence and efficiency. Supporting C-level executives, the ideal candidate thrives in a dynamic, fast-moving environment, leveraging resourcefulness and adaptability to support ever-changing priorities. They must possess exceptional relationship-building abilities, maintain unwavering professionalism under pressure, and handle a variety of responsibilities with absolute discretion and confidentiality. Responsibilities Support C-level executives and collaborate with the assistant team supporting additional C-level executives. Calendar management; anticipate calendar risk and plan contingencies with multiple options. Must have the ability to clear conflicts with little or no direction. Travel arrangements and logistics, including flights, hotels, ground transportation, guest travel, etc. Clerical duties (answer phones, data entry, filing, etc.). Interact with service providers and vendors (lodging, car service, etc.). Proactively anticipate executives’ needs. Support executive team with other responsibilities and projects as required. Ensure a positive, professional experience for meeting guests and clients. Prepare expense reports and have a working knowledge of the Concur expense and travel platform. Organize and execute events, such as lunches, dinners, meetings, trainings, conferences, etc. Develop and maintain a knowledge of the organization. Occasional work outside of a traditional work week, including weekends and evenings. Intermittent business travel to support executive activities. Ideal Experience A minimum of 3-6 years experience as an executive assistant supporting C-level executives. Successfully handling complex global travel and logistical arrangements with minimal notice. Ability to prioritize, work independently, and manage multiple assignments and a broad scope of responsibilities. Anticipates issues before they happen and plans option-based contingencies. Hardworking, highly efficient, and detail-oriented while maintaining accuracy in performance. Strong computer skills including experience using the Microsoft suite of software products (Outlook, PowerPoint, Word, Excel, and Teams). Superior oral and written communication skills demonstrated with both clients and C-level professionals. Strong problem-solving skills, exhibiting good judgment when making decisions. Self-motivated, possessing a positive and proactive attitude and desire to help others, where schedules permit. Knows when/how to be assertive to get things done and can effectively work in a space of autonomy. Quick to respond to requests and completely dependable on follow-through. Demonstrated ability to handle sensitive, confidential information. A versatile individual with a high standard of integrity. Ability to work well under pressure and with a sense of urgency while maintaining composure. 117780 The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Location: Chicago, IL, US

Posted Date: 1/21/2025