Office Operations Supervisor

At MoFo, we couldn't write our own success story without yours. Ready to write your story? Join MoFo as OFFICE OPERATIONS SUPERVISOR in our Boston office ABOUT THE ROLE The Office Operations Supervisor is responsible for facilities services and overall day-to-day operations for the Boston office Supervise daily workflow as relates to reception and conference/guest services, office services, oversight of outsourced relationships, and service delivery for photocopying, fax and mail. Act as onsite liaison to Boston Properties Building Services. Resolve facilities and systems needs such as HVAC, electrical, furniture, equipment and security access systems, fire suppression apparatus and related processes. Conduct daily walk-though of space. Propose office improvements and assist in requesting vendor proposals for space improvement projects. Collaborate closely with Information Technology to ensure meticulous maintenance and upkeep of equipment in all conference rooms and IDF closets Oversee and develop Conference Center personnel to ensure that special events and large meetings are managed without disruption and to provide premier, seamless service to internal clients as well as external event planners. Responsible for supply inventory and ensures proper stocking of supplies in main supply and satellite supply areas. Review, validate and approve all facilities purchasing activities and provide analysis and recommendations for cost reductions to Sr. Office Operations Manager Ensure accuracy of all vendor invoices, proper allocation and timely processing. Work closely with Director of Administration and Sr. Office Operations Manager to develop and manage budgets, timelines, communications, and implementation plans for complex administrative projects. Negotiate with outside consultants and vendors for required products and services; coordinate finalization of contracts with Firm sourcing team. Provide backup reception coverage as needed. ABOUT YOU Five or more years of experience supervising a full-service internal client service operation. Previous law firm or professional services firm experience highly desirable. Bachelor's degree strongly preferred. Experience managing vendors and negotiating vendor contracts. Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively. Ability to take an assignment from inception to completion with minimal supervision or by following broad guidelines. Ability to perceive and analyze problems and to develop responsive solutions. Excellent communication skills and the ability to build effective internal and external client relationships. Excellent supervisory and interpersonal skills. ABOUT MOFO At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition. About Us: https://www.mofo.com/about Diversity Inclusion: https://careers.mofo.com/careers-diversity Commitment to Pro Bono: https://careers.mofo.com/careers-pro-bono The MoFo Foundation: https://www.mofo.com/culture/mofo-foundation ABOUT OUR BENEFITS MoFo offers a comprehensive benefits package starting on your first day. A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family. Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care. Global wellness program, including free access to Talkspace and Calm apps. Annual community service day to make an impact on your community and a birthday holiday just for fun. Education reimbursement annually. Dedicated Talent Development team. Competitive annual profit-sharing contribution. Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications. Boston salary range: $74k to $111k

Location: South Boston, MA, US

Posted Date: 1/16/2025