Conference Manager

Conference Manager To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's . Posting Details Position Information Posting Number: 20255355V Position Title: Conference Manager Posting Type: Student Hours/week: 40 hours per week Eligibility: Work study preferred but open to all students Semester: 2025 Summer Location: Galberry Hall Number of positions: 2 Department: 508-Office of Conference Services Contact Name: Kathleen Sinnott Contact Phone/Extension: 610-519-7580 Position Summary Information During the summer months, the Office of Conference Services (OCS) employs Conference Managers to work with operations and reservations functions for conference, camp, and guest groups using Villanova’s meeting, dining, housing, catering, and recreation facilities. Conference Managers (CMs) will supervise and work beside the Conference Assistants (CAs) to prepare, set up, and maintain housing and meeting accommodations for guests and provide registration services. Please Note: Candidates must be able to work between May 18th-August 7th. Also, each position comes with a housing accommodation and meal plan. Potential hours available past August 7th. Responsibilities Supervise CA staff to facilitate preparation for the arrival and stay of guest groups. Assist CAs in the completion of tasks whenever possible. Assign and distribute tasks to CAs using proprietary Conference Services software. Manage the load of daily tasks per shift. Plan, prepare, update, and implement daily/weekly/seasonal operation plans. Check in on progress on assigned daily tasks and make adjustments as necessary. Update task log(s) to reflect the status of daily, weekly, and seasonal tasks. Assist Pro-Staff with assigning CAs to weekly shifts. Verify tasks are done through full completion. Serve as a point of communication for CAs. Communicate with other SMs and Professional Staff about task completion. Staff and facilitate linen deliveries and pickups. Attend meetings with Professional Staff as needed. Conduct CA performance evaluations. Engage in and help facilitate staff meetings and training. Manage the preparation of guest housing accommodations. Manage the preparation of rooms for guest groups. Facilitate and assist in conducting breakdowns of spaces according to standards. Manage the check-in and check-out processes. Manage pre-check-in room inspections. Manage the preparation of guest registrations and scheduled group meetings. Manage the preparation of meeting spaces to meet group specifications. Manage the preparation of registration materials. Facilitate and assist with pre-/post-season apartment and dorm activities. Manage, track, and log the inventory and cleanliness of all equipment. Take responsibility for assigned major areas of conference operations. Requirements Minimum: High School Diploma Takes initiative, Timeliness, Mediation Skills, Self-Sufficient, Self-Motivated, Team Building skills Completes assigned job tasks, Reliability, Attention to detail, Verbal communication skills, Adaptability, Team player, Enthusiastic, Responsible Ability to drive a motor vehicle Basic familiarity with tablets and laptops Must be an enrolled student at Villanova Previous work in Villanova Conference Services Preferred: Some college education Shift Management, Customer service, Event Management, Clerical Services Leadership and hospitality industry skills and experience Proficient use of tablets and laptop devices Additional Information Must have a valid Driver’s License required with a good driving record and no traffic violations. Physical Demands Summary Must have a valid driver’s license (USA only) Must be able to lift/push/pull 25-45 pounds Must be able to drive a box truck (no special license required), training is provided Ability to stand for extended periods of time Wage Rate $16.00 per hour Posting Specific Questions Required fields are indicated with an asterisk (). Are you currently a registered Villanova student? Yes No Are you eligible for work study? Yes No I don't know Have you ever worked on campus before? If “Y”, what department and semester/year? (Open Ended Question) What is your availability (days, times)? (Open Ended Question) Do you have a valid driver's license? Yes No How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current employee Referred by a friend, family member, or former employee Heard about it at a conference or career fair Browsing the Villanova website Cabrini University employee Other Are you currently enrolled as a college student? Yes No Optional Applicant Documents Required Documents Resume / Curriculum Vitae Optional Documents Cover Letter / Letter of Interest Letters of Reference (uploaded by applicant) J-18808-Ljbffr

Location: villanova-del-sillaro, IT

Posted Date: 1/16/2025