Administrative Assistant

About Us: We are an award winning engineering firm committed to delivering innovative solutions with a focus on sustainability and excellence. We are looking for an organized and proactive Administrative Assistant to join our team and help keep our office operations running smoothly. Key Responsibilities: Front Desk Management: Serve as the first point of contact for visitors, ensuring a welcoming and professional experience. Manage incoming calls and correspondence, including emails, mail, and deliveries. Administrative Support: Coordinate office supplies inventory and place orders as needed. Maintain general office organization, including scheduling and meeting room bookings. Prepare reports, presentations, and documentation as requested. Book travel for staff as needed Human Resources Assistance: Work with our HR team and assist as needed Support onboarding and offboarding processes, including preparation of materials, scheduling orientations, and collecting required documentation. Maintain employee records and ensure compliance with company policies. Event Planning and Coordination: Assist with planning and executing office events, such as holiday parties, team-building activities, and VIP visits. Collaborate with other departments to ensure seamless event logistics. Communication and Coordination: Act as a liaison between internal teams, clients, and external vendors. Build and maintain positive relationships with all stakeholders, from staff to C-suite executives. Qualifications and Skills: 3–5 years of experience in office management or a related role. Strong organizational skills with a keen attention to detail. Excellent verbal and written communication skills. Ability to work effectively with diverse groups of people, including internal staff and external stakeholders. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools. Event planning experience is a plus. Full-time Fairfax, VA $60-70K

Location: Fairfax County, VA, US

Posted Date: 1/14/2025