Front Desk Coordinator

Our client, a prestigious private equity firm in Menlo Park is seeking a driven Administrative Assistant and Front Office Coordinator. With a collaborative, low-ego culture, this is a professional yet friendly team that values teamwork and a positive work environment. The Menlo Park office has approximately 20 team members, offering a warm atmosphere and opportunities to grow and take on additional responsibilities within the role. This is a special opportunity to a candidate looking to grow within the Administrative real with a tenured team This is an in-office role located in Menlo Park, CA Key Responsibilities: Managing the front desk, greeting visitors, answering phones, and maintaining a professional office presence. Providing administrative support to 2 Partners, including scheduling, calendar management, travel arrangements, and expense reporting. Coordinating full meeting logistics, including equipment setup, materials preparation, and seamless execution. Handling vendor relationships, catering, office supplies, and overall office upkeep. Assisting with presentations, reporting, and preparation of materials. Partnering with the EA to provide additional support for the Managing Partner and contributing to office-wide projects as needed. Qualifications: 1-2 years of prior office experience; experience in venture capital, private equity, or high-end hospitality is a plus. Self-motivated, independent, and able to prioritize tasks effectively. Professional and warm communication skills. Bachelor’s degree preferred. Tech-savvy, with proficiency in MS Office; experience with Ramp for expense management is a plus. Salary Range: $80,000 – $100,000 base with bonus and benefits You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ .

Location: Menlo Park, CA, US

Posted Date: 1/12/2025