Office Manager / Executive Assistant

Executive Assistant job in Bath Your new company A market-leading Bath-based business are looking to appoint an Executive Assistant. The purpose of this role is to support the Directors and Executive team, provide Project Management resource and manage and co-ordinate office, HR and administrative activities across the business. Your new role Reporting to the Finance Director you will be responsible for: Key Areas of Responsibility: • To provide general administration, co-ordination and diary support for the Directors and the Executive Team. • The management of confidential matters and ad hoc projects on behalf of the Directors. • To provide project management governance and support to the business. • HR and administration for new staff and those leaving. • The management and control of office equipment including laptops, mobile phones, etc. • To manage third party contracts (eg. software licences, supplier contracts, property leases, etc). • To co-ordinate company events. • To manage all day to day office matters. Specific responsibilities: • Directors and Executive team o Diary management and liaison o Support preparation of Board Packs and circulation o Central storing of weekly Exec reports o Maintaining an archive of meeting minutes and reports o Management ad hoc requests • Project Management Governance and Support o Provide Project Management governance and support to the Directors and Exec to deliver confidential projects and ad hoc tasks as required o Support the Head of Operations (and others where necessary) in delivering key projects to the business o Support the choice of, and commission and integration of a new HR Management System o Maintain and update file structures in SharePoint • HR responsibilities o Managing joiners and leavers o Preparing contracts of employment and arranging inductions o Ensuring that the correct equipment is available and set up o Maintaining HR records including sickness/absence/holidays and contracts o Monitoring Glassdoor on a monthly basis and notifying the Executive team of any changes • Management and control of office equipment o Ordering new laptops, mobile phones, etc. o Arranging for laptops to be configured appropriately for new users o Managing returned equipment and re-allocating as necessary • Managing third party contracts (eg. software licences, supplier contracts, property leases, etc). o Proactively monitoring renewals and price increases o Considering alternative suppliers • Co-ordinating company events o Half-yearly team meetings, work and social events. • Day to day office matters o Liaising with the companies’ landlord o Managing office supplies What you'll need to succeed The successful candidate will have experience in a similar role. Additionally, candidates will have: Good working knowledge of Microsoft Office (Word/Excel and Outlook) Time Management stills Excellent organisation skills and project management skills Attention to detail What you'll get in return Generous Holiday Allowance (25 days plus bank holiday and 1 day birthday) Health Scheme Cycle to Work Scheme Pension Scheme (NEST) Central location - close to all public transport / car parks Hybrid working (2-3 days per week in the office) What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF 4627548

Location: Bath, GB

Posted Date: 1/10/2025