DOS - ADMINISTRATIVE ASSISTANT II

DOS - ADMINISTRATIVE ASSISTANT II - 45000331

Date: Jan 3, 2025

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Requisition No: 844047

Agency: Department of State

Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45000331

Pay Plan: Career Service

Position Number: 45000331

Salary: $34,320 - $37,902 annually

Posting Closing Date: 01/13/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Department of State

Administrative Assistant II

Division of Historical Resources

Bureau of Office of Division Director

Internal Agency

Minimum Qualification

High School diploma or equivalent

Two (2) years of clerical or administrative job-related experience with the State of Florida

Preferences:

Experience organizing and tracking files

Experience running webinars

Experience managing contracts and/or grants

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

Coordinates all the administrative activities of the Director’s Office and the Bureau of Historic Preservation. Routes and tracks firms for internal review. Ensures all mail is opened & distributed daily, office supplies are ordered in a timely manner and maintained in neat order, and other administrative functions for the Division as requested. Responsible for administration of office equipment maintenance; ordering and receiving supplies and furniture.

Assists in creating requisitions and purchase orders in MyFloridaMarketPlace for the Director’s Office and on behalf on the Bureaus as needed. Responsible for maintaining accurate files of all requisitions, purchase orders, contracts and other financial and budget information. Assists in the Division’s property custodian duties as needed.

Acts as a Division liaison to the Department’s Division of Administrative Services. Assists in the management of Division projects and assignments by providing analysis and research, monitoring and evaluation project statis, and following up on items requiring attention.

Assists with webinars, meeting preparation, and meeting conduct. Assist in filing public meeting notices to the Florida Administrative Register.

Prepare and submit Florida Administrative Register legal announcements and other notices for Council/Committee/Division meeting. Acts as a webpage content publisher for the Division. Coordinates coverage for the Department of State front desk.

Performs other work-related duties as required.

Knowledge/Skills/Abilities:

Knowledge of office procedures and practices

Knowledge of State of Florida contract or grant management

Knowledge of records retention practice

Ability to use standard office software

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee