Office Manager

Insight Global is hiring for an Office Manager to join a boutique investment firm located in Miami Beach, FL. The Office Manager performs various types of administrative functions in the organization. You will be generally responsible for supporting the staff and serving as the first point of contact between the company and its customers, vendors and visitors. Some of the specific duties include:

- Managing the reception area, including welcoming customers and guests

- Managing company correspondence, including phone calls, emails, letters and packages

- Organizing meetings and scheduling appointments for senior staff and executives

- Performing data entry roles, including updating records and databases for personnel, financial and legal information

- Managing inventory of office supplies and equipment

- Creating travel itineraries for business executives

- Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person

- Organizing filing systems and updating office databases

- Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks

- Responding to questions and requests for information

Required Skills and Experience:

• 7+ years of experience in office management or related
• Proficiency in MS Office
• Strong ability to multitask and prioritize project lists
• Maintain an organized office environment
• Plan and coordinate office projects and events
• Excellent organizational skills
• Strong written and verbal communication skills for effective interaction with employees, clients, and vendors

Nice to Have Skills and Experience:

• Bachelor's degree preferred, but not required