Personal Assistant

We have an exciting new opportunity to join our team in the role of Personal Assistant, to provide effective administration, coordination, and organisational support to our Senior Leadership Team.

Responsibilities for this role:

Acting as the point of contact for the SLT, employees and other external parties

• Liaise with external parties/business guests
• Liaise with other employees on behalf of Senior Leadership Team (SLT) members

Information coordination and flow in a timely and accurate manner

• Outlook inbox coordination
• Maintain electronic filing system, ensuring processes and software are up to date and in working order
• Purchase order and invoicing processing for the SLT
• Keep up to date records of seating plans
• Time tracker coordination, ensuring data help is up to date and accurate
• Meeting room management (for the Technical office & Executive suites)
• Organise catering as required with the on-site catering team
• Support effective financial record keeping for the SLT, including expenses processing and credit card statements.

Managing executives’ calendars and set up meetings

• Effective diary management for the SLT, including organising and scheduling meetings
• Effective Race event scheduling, ensuing the Team Principal is fully briefed
• Liaise with the Travel department on business travel arrangements, including flights, transportation and accommodation
• Organise off-site meetings (including, confidential meetings, team building activities, away days)

Support the executives to conduct effective meetings

• Prepare meeting agendas, perform research, and take minutes during meetings
• Produce meeting notes and action lists in a timely manner
• Follow up action lists in advance of subsequent meetings
• Produce reports and presentations as required

Support SLT members with preparations for on-boarding new employee members, employee reviews and 1:1’s.

Proactively work with the SLT to support them in their administrative tasks.

Solve simple IT problems and contact the IT department when necessary

Company car management for AMF1 in conjunction with the Partnership Team

Maintain a strong working relationship with other relevant departments

Support the preparation of functional reports for the weekly SLT meeting (KPIs and targets).

Complete personal errands and personal organisation as required

Key skills:

Ability to multitask and prioritise tasks

Excellent time management skills

Well-developed organisational skills

Highly proficient with MS Office (Word, Excel, Outlook, PowerPoint)

Attention to detail

Great verbal and written communication skills

Professional discretion

Be enthusiastic and versatile and be able to build, develop and maintain good working relationships with colleagues

Ability to demonstrate a clear understanding of and commitment to Health & Safety

Embark on a journey with the Aston Martin Aramco Formula One® Team to reshape history at our cutting-edge, sustainable campus in Northamptonshire. Combining our rich heritage with innovation, we bring fresh energy to the sport, driven by a commitment to challenge the status

quo and dominate the track. With new investment fueling our ambitions, we're seeking talented individuals who share our passion for racing and drive for success. As part of our high-performing, collaborative team, you'll enjoy a competitive package, including a discretionary bonus scheme, private health care, pension plan, life assurance, and benefits like TEDSgroup childcare, cycle-to-work, tech, and car schemes. Plus, you can look forward to an on-site gym with fitness, spin, and yoga classes, as well as a new restaurant offering indoor and outdoor dining.

We are a business that fosters a supportive, inclusive, and compassionate culture, where our team genuinely embodies our core values: Growth, Readiness, Empowerment, Excellence, and Nurturing.

Aston Martin Formula One® Team is committed to attracting, recruiting, and retaining the most talented individuals, regardless of age, disability, gender identity, gender expression, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion, belief, sex or sexual orientation. We strive to be a Team that reflects all the communities with which we engage around the world through diversity in the workplace and promoting an inclusive culture in which all team members are respected, empowered and valued.

Aston Martin Aramco Formula One® Team is committed to making sure our selection methods are fair for all. If you would like to request that reasonable adjustments are made, please complete our Request for Reasonable Adjustments form here.