Executive Assistant

Location: London (Victoria), on-site minimum 3 days per week.

In this role, you will provide Executive Support to the Brambles Chief People Officer and play a key contribution to the successful running of the overall HR Function globally. The role undertakes critical project work as required, and works on papers, presentations and briefing papers up to Board level, enabling the CPO to focus on strategic, commercial and operational business issues. The role may act on behalf of the CPO as required and is required to influence senior stakeholders and resolve complex and confidential issues.

This position offers a unique opportunity for professional growth, with the potential to transition into a more HR-focused role in the future.

Key accountabilities:

Oversee the organisation and orchestration of the CPOs business schedule, including:

• Independently taking responsibility for managing the administration of the office and optimise the CPOs time, improving and managing workflow and productivity and aligning to priorities.
• Complex inbox and diary management for the Chief People Officer, accountable for strategically managing and aligning the diary by exercising judgement and decision-making, filtering, prioritising and delegating requests and solving conflicts.
• Co-ordinate and manage every aspect of travel itineraries, anticipating all needs, ensuring cost effectiveness and compliance.
• Assist the CPO with the overall smooth running of the HR function including departmental planning, helping to co-ordinate remedial action where appropriate.
• Assist with the preparation of Board and ELT level papers and presentations.
• Work with HR Comms Lead to support coordination of all departmental communication and engagement events such as people calls/webcasts/town halls/events on behalf of CPO, including drafting invites and agendas, source speakers, collate slides, plan questions for insightful discussion.
• Lead organisation and logistics of workshops and conferences across various global locations both in person and virtual, including venue selection, vendor management, bulk hotel and travel booking, teambuilding activities, guest speakers, agendas and presentations all within budget.
• Organise HRLT meetings, draft and inform agendas, gather, prepare and produce papers as required along with reports and materials.
• Ensure accountability from teams and individuals in delivering targets, highlighting potential risks and issues to Chief People Officer.
• Partner with senior stakeholders including HRLT on key projects and initiatives.
• Carry out research as required by the CPO to investigate business issues and establish facts for briefs, including analysing and evaluating information/issues and offering potential course of action/advice.
• Processing purchase orders, invoices and expense claims using company specific systems.

Experience

• Minimum of 3 years EA experience within a global environment.
• End to end event management.
• Complex inbox, travel and diary management.
• Experience in Human Resources or a related discipline that drives business outcomes through human capital strategy.
• Experience building effective relationships with executive leadership, management, and employees.
• Solid understanding of business strategy and how to link HR initiatives to business activity.
• Ability to understand business requirements and turn analysis into actionable solutions.
• Experience leading and influencing geographically dispersed stakeholders across multiple time zones.
• Advanced user of Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) and any other relevant tools.
• Effective resource and project planning, decision making, results delivery, team building, and the ability to stay current with relevant trends.
• Fluency in English essential. Fluency in additional global languages highly desirable.

Qualifications

• 3rd level Degree or equivalent work experience.
• Working towards/gained CIPD qualification (desirable).
• Project Management qualification (desirable).

Skills and Knowledge

• Attention to detail and solid understanding of business metrics.
• Pragmatic approach and straight forward style.
• Demonstrated success in building relationships with all levels of management and staff within a global organisation.
• Ability to maintain high level of discretion and confidentiality.
• Ability to negotiate and influence outcomes.
• Appropriately data and digital savvy with an ability to utilize systems to provide meaningful metrics and reporting for senior leadership. Capable of enhancing that data with meaningful insights and personal observations/opinions.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and negotiate or influence appropriate outcomes.
• Advanced and inclusive communication skills able to be utilised across multiple regions.

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