Legal Secretary - Disputes

DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO:

· Full diary management, reading and delegating all incoming emails

· Extensive travel arrangement such as flights, hotels, trains, etc.

· Producing travel itineraries

· Providing full Legal secretarial and administration duties for London Attorneys, as directed by London Partners or Director of Administration

· Opening new matters

· Opening and closing files / matters

· Amending lengthy documentation

· Email management

· Producing expense reports

· Preparing visual diagrams and PowerPoint presentations

· Billing

· Drafting agreements, engagement letters

· Obtaining KYC documentation

· Production of CD bibles

· Production and printing of client documents and bundles as required

· Organising and maintaining training records for the team.

SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED:

· Previous experience within a legal secretarial role, ideally within litigation/arbitration teams.

· Excellent client service skills with a positive can-do attitude

· Self-motivated, disciplined individual with excellent problem-solving skills

· A calm, clear thinker with excellent attention to detail and a desire to take ownership and see a task through to completion

· Flexible and collaborative

· Extremely high organisation and prioritisation skills, a multi-tasker who enjoys a fast-paced working environment and can manage multiple priorities, with experience of managing end to end tasks that require multiple touch points

· Able to adhere to tight deadlines and enjoy working in a busy environment

· Strong communication skills with a highly professional telephone and written manner

· Ability to develop and maintain positive working relationships with all relevant stakeholders, both internal and external

· Advanced Microsoft Office Word, Outlook, Excel and PowerPoint knowledge, as well as previous experience and deep expertise of using document management and e-filing systems

· Experience in amending lengthy documents

· Excellent IT and IT troubleshooting skills, also able to comfortably pick up new systems with a logical approach

· Professional, presentable, articulate and confident

Reporting to

Director of Administration

Working Pattern

This is a full-time position (37.5 hours per week) - core office hours 9.30am-6.00pm. Hybrid working to be discussed on a case by case basis.