Designblendz

Administrative Assistant

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Job Location

Manayunk, PA, United States

Job Description

About Us: Designblendz is a dynamic and innovative architecture and 3D visualization firm based in Philadelphia. We pride ourselves on delivering exceptional design and customer service. We are looking for a versatile and motivated individual to join our team as a Bookkeeper/Front Desk Executive Assistant.

Job Summary: The Administrative Assistant will be responsible providing administrative support to our executives, and serving as the first point of contact for clients and visitors. This blended role requires a detail-oriented individual with strong organizational skills and the ability to multitask effectively in a fast-paced growing environment.

Key Responsibilities:

Administrative Assistant Duties:
  • Greet clients and visitors with a warm and professional demeanor.
  • Answer and direct phone calls, taking messages as necessary.
  • Manage the firm's calendar, including scheduling appointments and meetings.
  • Handle incoming and outgoing mail and deliveries.
  • Maintain a tidy and organized front desk area.
  • Maintain office supplies and restock areas as required.
  • Add and update communications via CRM for new and existing deals
  • Provide administrative support to the executive team, including managing correspondence, preparing documents, and coordinating travel arrangements.
  • Assist with the preparation of presentations, proposals, reports, and other business documents.
  • Handle confidential information with discretion.
  • Coordinate and organize company events and meetings.
  • Perform special projects as directed by leadership.

Qualifications:
  • Proven experience as a bookkeeper, front desk receptionist, and/or executive assistant.
  • Proficiency in QuickBooks Online is a must.
  • Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Professional demeanor and strong customer service skills.
  • Ability to handle confidential information with integrity.
  • Associate's or Bachelor's degree in accounting, business administration, or related field preferred.

Benefits We Offer:
  • 401(k) Plan plus matching
  • Dental insurance
  • Vision insurance
  • Health insurance
  • Life insurance (fully company paid)
  • Long Term and Short Term Disability Insurance (fully company paid)
  • Paid time off
  • Flexible Schedule - Half-Day Fridays and Work-From-Home Options
  • Referral program
  • Vision insurance
  • Commuter Benefits


Location: Manayunk, PA, US

Posted Date: 12/24/2024
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Designblendz

Posted

December 24, 2024
UID: 4960531515

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