Mac's List
School Based Team Assistant
Job Location
Portland, OR, United States
Job Description
Description
Title: School Based Team Assistant
Reports to: Director of School Based Initiatives
Location: Open to applicants in Oregon; options available to work at
Children's Institute offices in downtown Portland (hybrid)
Travel: Some travel to school sites in Oregon
Job Classification: Non-Exempt, 1 FTE (40 hours per week)
Salary: $56,750
Closing: Applications must be received by 5 p.m. on January 9, 2025
At Children's Institute (CI), our mission is to shift systems toward justice for families so that all children in Oregon, prenatal to grade five, have access to opportunity. We advocate for and secure public investments in early childhood programs and services and work directly with school communities to improve the learning experience for children.
We are keenly focused on children who experience barriers to opportunity due to race, poverty, disability, language, and geographic location. And we strive to connect research, lived experience, and community voice as we work to ensure that more children succeed in kindergarten, meet third grade benchmarks, and thrive in their early childhood experiences.
CI prioritizes an integrated, team-based work approach and a flexible, collegial work environment grounded in our values of honor, equity, learning, connectedness, and innovation.
The School Based Team Assistant will have a demonstrated personal and professional commitment to advancing racial and economic justice. In collaboration with team members, they will engage in supportive processes and practices of an inclusive work culture. The individual in this role will have the skills to support and advance meaningful inclusion and self-determination of marginalized communities.
Position Description
The School Based Team Assistant supports Children's Institute's school based work by providing administrative and event planning support to all team members (currently 6) as they partner with schools and districts to align the early years and early grades.
The School Based Team Assistant position will be collaborative and proactive in executing job responsibilities, outlined in more detail below. This individual will employ great attention to detail, follow-up and hospitality with an ability to manage competing priorities effectively. The School Based Team Assistant will also be a key member of the CI operations team supporting general, organization-wide projects.
The School Based Team Assistant must support the organization's mission, vision, values, and principles and be able to articulate this clearly in written materials.
Responsibilities
Key Area
* Supports each member of the school based team with managing schedules, agenda-building, ordering, creating and managing organizational systems, event planning, and external communications according to their individual needs and preferences.
* Lead logistics and hospitality of online and in-person events including venue selection, catering, guest experience, supplies, and technology support and communications.
* Collaborate and coordinate with CI team members to support management and workflow to ensure timeliness and high-quality work.
* Coordinate meetings, events, and calendaring between multiple organizations.
* Write, transcribe, edit, and record accessible notes and minutes of internal and external meetings.
* Support the fiscal management team in processing grant applications, payments, reimbursements, invoicing, and project related contracts.
* Support project team members with coordinating travel arrangements, reimbursements, and credit card receipt reconciliation.
* Act as a liaison to external stakeholders, including funders, program staff, partners, parents, and policymakers.
Other Responsibilities
* Create and edit documents, presentations, spreadsheets, and reports.
* Organize and input data into Google, Microsoft, Asana, and other technologies as needed.
* Act as tech lead on the school-based team, sharing new tools and troubleshooting with staff as needed.
* Use project management software and tools to streamline processes and support team members.
* Collaborate with Operations team to provide organization-wide support to special projects.
* Support equity initiatives within CI and as a public facing staff member.
* Confidentiality: handle sensitive information with discretion.
* Serve as a liaison with other teams at CI and provide support to special projects and collaborate across CI programs as needed.
* Engage in growth and leadership opportunities as appropriate.
* Occasional travel to conferences, program sites, and professional development opportunities.
* Perform other duties as assigned.
Preferred Skills and Experience
Any satisfactory combination of experience and education that ensures the ability of an individual to perform the duties and responsibilities of this position may substitute for the stated qualifications.
* Associate degree or certificate in project management, writing, business practices, or administration
* Minimum of two years related experience in office administration preferred.
* Excellent written and verbal communication skills with demonstrated ability to build trust and rapport with a range of key stakeholders including district administrators, researchers, teachers, families, and CI staff.
* Proactive and creative in assessing and managing multiple tasks and shifting priorities.
* Proficient with all Microsoft Office, google and zoom products and familiar with project management software (Asana preferred).
* Highly organized with exceptional attention to detail and stakeholder experience.
* Able to work independently and as a team member in a dynamic work environment, with ability to shift priorities to meet deadlines.
* Able to be adaptable, flexible, and manage change to achieve positive results.
* Able to protect and exercise discretion in handling confidential information and materials.
* Demonstrated ability to work effectively as part of a team and with diverse individuals.
Benefits
* Employer fully paid medical/dental coverage for employee
* Employer fully paid long-term disability coverage
* Employer fully paid life insurance, accidental death, and employee assistance plan
* 401(k) Retirement Savings Plan with qualified match and contribution
* 125 Flexible Benefits Plan
* Commuter stipend
* Cell phone stipend
* Professional Development Stipend
* Annual office closure between December 26th and January 1st
* Three weeks paid time off
* Three weeks sick leave
* Eleven paid holidays, plus two floating holidays
* Paid time off to celebrate your birthday
* Paid time off to volunteer in CI's community
Equal Employment Statement
Children's Institute is an equal opportunity employer committed to diversity, equity, and inclusion. It is the policy of CI to provide equal employment opportunity in accordance with applicable law to all qualified individuals without regard to race, color, creed, religion, age, gender, gender identity, sexual orientation, marital status, military status, political opinion, national origin, familial status, mental and physical ability, source of income, or any other status protected by federal, state, or local law in all personnel actions. Personnel actions include recruitment, selection, promotion, compensation, training, and termination. Relations between employees shall be based on mutual respect and regard for the effectiveness and well-being of the organization.
Reasonable Accommodation Statement
Consistent with applicable disability law, Children's Institute will provide reasonable accommodations to assist qualified applicants or employees with disabilities to participate in the job application process, to perform the essential functions of a job, and to enjoy the same benefits and privileges of employment applicable to similarly situated employees without disabilities, provided the accommodation would not impose an "undue hardship" on the operation of CI.
Listing Type
Jobs
Categories
Clerical/Administrative | Education | Nonprofit | Office
Position Type
Full Time
Experience Level
Entry Level | Mid Level
Employer Type
Direct Employer
Salary Min
56750
Salary Max
56750
Salary Type
/yr.
Location: Portland, OR, US
Posted Date: 12/22/2024
Title: School Based Team Assistant
Reports to: Director of School Based Initiatives
Location: Open to applicants in Oregon; options available to work at
Children's Institute offices in downtown Portland (hybrid)
Travel: Some travel to school sites in Oregon
Job Classification: Non-Exempt, 1 FTE (40 hours per week)
Salary: $56,750
Closing: Applications must be received by 5 p.m. on January 9, 2025
At Children's Institute (CI), our mission is to shift systems toward justice for families so that all children in Oregon, prenatal to grade five, have access to opportunity. We advocate for and secure public investments in early childhood programs and services and work directly with school communities to improve the learning experience for children.
We are keenly focused on children who experience barriers to opportunity due to race, poverty, disability, language, and geographic location. And we strive to connect research, lived experience, and community voice as we work to ensure that more children succeed in kindergarten, meet third grade benchmarks, and thrive in their early childhood experiences.
CI prioritizes an integrated, team-based work approach and a flexible, collegial work environment grounded in our values of honor, equity, learning, connectedness, and innovation.
The School Based Team Assistant will have a demonstrated personal and professional commitment to advancing racial and economic justice. In collaboration with team members, they will engage in supportive processes and practices of an inclusive work culture. The individual in this role will have the skills to support and advance meaningful inclusion and self-determination of marginalized communities.
Position Description
The School Based Team Assistant supports Children's Institute's school based work by providing administrative and event planning support to all team members (currently 6) as they partner with schools and districts to align the early years and early grades.
The School Based Team Assistant position will be collaborative and proactive in executing job responsibilities, outlined in more detail below. This individual will employ great attention to detail, follow-up and hospitality with an ability to manage competing priorities effectively. The School Based Team Assistant will also be a key member of the CI operations team supporting general, organization-wide projects.
The School Based Team Assistant must support the organization's mission, vision, values, and principles and be able to articulate this clearly in written materials.
Responsibilities
Key Area
* Supports each member of the school based team with managing schedules, agenda-building, ordering, creating and managing organizational systems, event planning, and external communications according to their individual needs and preferences.
* Lead logistics and hospitality of online and in-person events including venue selection, catering, guest experience, supplies, and technology support and communications.
* Collaborate and coordinate with CI team members to support management and workflow to ensure timeliness and high-quality work.
* Coordinate meetings, events, and calendaring between multiple organizations.
* Write, transcribe, edit, and record accessible notes and minutes of internal and external meetings.
* Support the fiscal management team in processing grant applications, payments, reimbursements, invoicing, and project related contracts.
* Support project team members with coordinating travel arrangements, reimbursements, and credit card receipt reconciliation.
* Act as a liaison to external stakeholders, including funders, program staff, partners, parents, and policymakers.
Other Responsibilities
* Create and edit documents, presentations, spreadsheets, and reports.
* Organize and input data into Google, Microsoft, Asana, and other technologies as needed.
* Act as tech lead on the school-based team, sharing new tools and troubleshooting with staff as needed.
* Use project management software and tools to streamline processes and support team members.
* Collaborate with Operations team to provide organization-wide support to special projects.
* Support equity initiatives within CI and as a public facing staff member.
* Confidentiality: handle sensitive information with discretion.
* Serve as a liaison with other teams at CI and provide support to special projects and collaborate across CI programs as needed.
* Engage in growth and leadership opportunities as appropriate.
* Occasional travel to conferences, program sites, and professional development opportunities.
* Perform other duties as assigned.
Preferred Skills and Experience
Any satisfactory combination of experience and education that ensures the ability of an individual to perform the duties and responsibilities of this position may substitute for the stated qualifications.
* Associate degree or certificate in project management, writing, business practices, or administration
* Minimum of two years related experience in office administration preferred.
* Excellent written and verbal communication skills with demonstrated ability to build trust and rapport with a range of key stakeholders including district administrators, researchers, teachers, families, and CI staff.
* Proactive and creative in assessing and managing multiple tasks and shifting priorities.
* Proficient with all Microsoft Office, google and zoom products and familiar with project management software (Asana preferred).
* Highly organized with exceptional attention to detail and stakeholder experience.
* Able to work independently and as a team member in a dynamic work environment, with ability to shift priorities to meet deadlines.
* Able to be adaptable, flexible, and manage change to achieve positive results.
* Able to protect and exercise discretion in handling confidential information and materials.
* Demonstrated ability to work effectively as part of a team and with diverse individuals.
Benefits
* Employer fully paid medical/dental coverage for employee
* Employer fully paid long-term disability coverage
* Employer fully paid life insurance, accidental death, and employee assistance plan
* 401(k) Retirement Savings Plan with qualified match and contribution
* 125 Flexible Benefits Plan
* Commuter stipend
* Cell phone stipend
* Professional Development Stipend
* Annual office closure between December 26th and January 1st
* Three weeks paid time off
* Three weeks sick leave
* Eleven paid holidays, plus two floating holidays
* Paid time off to celebrate your birthday
* Paid time off to volunteer in CI's community
Equal Employment Statement
Children's Institute is an equal opportunity employer committed to diversity, equity, and inclusion. It is the policy of CI to provide equal employment opportunity in accordance with applicable law to all qualified individuals without regard to race, color, creed, religion, age, gender, gender identity, sexual orientation, marital status, military status, political opinion, national origin, familial status, mental and physical ability, source of income, or any other status protected by federal, state, or local law in all personnel actions. Personnel actions include recruitment, selection, promotion, compensation, training, and termination. Relations between employees shall be based on mutual respect and regard for the effectiveness and well-being of the organization.
Reasonable Accommodation Statement
Consistent with applicable disability law, Children's Institute will provide reasonable accommodations to assist qualified applicants or employees with disabilities to participate in the job application process, to perform the essential functions of a job, and to enjoy the same benefits and privileges of employment applicable to similarly situated employees without disabilities, provided the accommodation would not impose an "undue hardship" on the operation of CI.
Listing Type
Jobs
Categories
Clerical/Administrative | Education | Nonprofit | Office
Position Type
Full Time
Experience Level
Entry Level | Mid Level
Employer Type
Direct Employer
Salary Min
56750
Salary Max
56750
Salary Type
/yr.
Location: Portland, OR, US
Posted Date: 12/22/2024
Contact Information
| Contact | Human Resources Mac's List |
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