University of North Georgia
Administrative Assistant I, Purchasing
Job Location
Dahlonega, GA, United States
Job Description
Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.
Job Summary
The University of North Georgia is currently accepting applications for an Administrative Assistant I, Purchasing on the Dahlonega campus. Provides front desk coverage, answering phones, filing and support to all in the Purchasing Office. This position has frequent interaction with the public and with university personnel. This person also does all purchasing for the department and assists in training with all Peoplesoft new users. In addition to background checks for all cardholders, O.C.G.A. § 50¿5¿83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of Pcard renewal.
Responsibilities
* Coordinates day-to-day operations of Purchasing to include distribution of requisitions, distribution of PO's, distributes all Software Request to each Buyer and closes each task once completed.
* Creates and maintains Purchasing Department electronic files for Purchase Orders, updates ServiceNow with new Suppliers to include all eVerify, Certificate of Insurance (COI) for each supplier.
* Pulls report for Copiers in ServiceNow for upcoming lease terminations (160+ copiers on hand). Coordinates with end user and supplier for new copier leases and follows up on all deliveries, installs and pickups. Ensure that all beginning and ending lease dates are correct in the system. Additionally, will do Purchase Order Change Orders for adding to current PO's only, as requested.
* Updates ServiceNow copier and vendor files to include adding PO's, updating contract dates, etc' Adds and updates bids to include current contracts for multiple year renewals (a DOAS & BOR requirement).
* Maintains list of 'paper' check request and Verifies all check requests are signed by authorized personnel.
* Sends all docusign requests from Contract Manager, Director, etc. as requested.
* Has responsibility for managing and placing orders utilizing the P-Card for the department and other departments throughout the University as needed.
* Prepares agenda for meetings, schedules meetings, records and distributes minutes of meetings.
* Oversees student worker, Screens and directs callers and visitors.
* Maintains Official Signature Authorization Form site.
* Other duties as assigned.
Knowledge, Skills, & Abilities
* Requires basic knowledge of Microsoft Office products including Excel spreadsheets and PowerPoint.
* Knowledge of PeopleSoft Financials or another relational database is a plus.
* Must have the ability to work with diverse populations and maintain an excellent of customer service.
Required Qualifications
* High School Graduate or GED required.
* Four (4) years of clerical or administrative experience required.
Required Documents to Attach
* Resume
* Cover Letter
* Contact information for three professional references.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values
The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Equal Employment Opportunity
The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.
Other Information
* This position has financial responsibilities.
* This role is considered a position of trust.
* This position requires a purchasing card (P-Card).
* Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.
Background Check
* Position of Trust + Credit
Location: Dahlonega, GA, US
Posted Date: 12/22/2024
Job Summary
The University of North Georgia is currently accepting applications for an Administrative Assistant I, Purchasing on the Dahlonega campus. Provides front desk coverage, answering phones, filing and support to all in the Purchasing Office. This position has frequent interaction with the public and with university personnel. This person also does all purchasing for the department and assists in training with all Peoplesoft new users. In addition to background checks for all cardholders, O.C.G.A. § 50¿5¿83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of Pcard renewal.
Responsibilities
* Coordinates day-to-day operations of Purchasing to include distribution of requisitions, distribution of PO's, distributes all Software Request to each Buyer and closes each task once completed.
* Creates and maintains Purchasing Department electronic files for Purchase Orders, updates ServiceNow with new Suppliers to include all eVerify, Certificate of Insurance (COI) for each supplier.
* Pulls report for Copiers in ServiceNow for upcoming lease terminations (160+ copiers on hand). Coordinates with end user and supplier for new copier leases and follows up on all deliveries, installs and pickups. Ensure that all beginning and ending lease dates are correct in the system. Additionally, will do Purchase Order Change Orders for adding to current PO's only, as requested.
* Updates ServiceNow copier and vendor files to include adding PO's, updating contract dates, etc' Adds and updates bids to include current contracts for multiple year renewals (a DOAS & BOR requirement).
* Maintains list of 'paper' check request and Verifies all check requests are signed by authorized personnel.
* Sends all docusign requests from Contract Manager, Director, etc. as requested.
* Has responsibility for managing and placing orders utilizing the P-Card for the department and other departments throughout the University as needed.
* Prepares agenda for meetings, schedules meetings, records and distributes minutes of meetings.
* Oversees student worker, Screens and directs callers and visitors.
* Maintains Official Signature Authorization Form site.
* Other duties as assigned.
Knowledge, Skills, & Abilities
* Requires basic knowledge of Microsoft Office products including Excel spreadsheets and PowerPoint.
* Knowledge of PeopleSoft Financials or another relational database is a plus.
* Must have the ability to work with diverse populations and maintain an excellent of customer service.
Required Qualifications
* High School Graduate or GED required.
* Four (4) years of clerical or administrative experience required.
Required Documents to Attach
* Resume
* Cover Letter
* Contact information for three professional references.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values
The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Equal Employment Opportunity
The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.
Other Information
* This position has financial responsibilities.
* This role is considered a position of trust.
* This position requires a purchasing card (P-Card).
* Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.
Background Check
* Position of Trust + Credit
Location: Dahlonega, GA, US
Posted Date: 12/22/2024
Contact Information
| Contact | Human Resources University of North Georgia |
|---|