Administrative Assistant

Company Description

International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include "hands on" direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defence and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com

Job Description

We are seeking a diligent and detail-oriented Administrative Assistant 1 to provide essential clerical and administrative support to our Federal Occupational Health (FOH) staff. The ideal candidate will be proficient in Microsoft Office applications, possess strong communication skills, and have experience working in a medical or office management setting. This role is vital to ensuring the smooth operation of our office and the efficient delivery of services.

Specific Tasks:

• Provide comprehensive administrative and clerical support to FOH staff, including both Federal employees and Contractor staff.
• Maintain and organize office files, ensuring that all information is easily accessible and readily available for retrieval.
• Prepare and type various documents, including memorandums, letters, reports, and other materials as requested, using Microsoft Office applications.
• Coordinate and implement a broad range of office duties critical to the operation of FOH. These tasks may include:
  • Secretarial, receptionist, and general clerical responsibilities.
  • Management and operation of office equipment.
  • Administrative support, including the planning and coordination of conferences and meetings.
  • Providing travel support for staff members.
  • Information and data processing, including generating reports.
  • Managing mail distribution, photocopying, faxing, and records management.
  • Overseeing telecommunications, facility usage, space issues, and supply distribution.
  • Assisting in the preparation and analysis of office operations.

Additional Responsibilities:

• Ensure that all tasks are completed efficiently and in accordance with FOH policies and procedures.
• Serve as a key point of contact for internal and external communications, facilitating smooth and effective operations within the office.
• Support the team in managing any other administrative duties as required to ensure the successful delivery of FOH services.

Qualifications

• High school diploma or equivalent.
• Excellent oral and written communication skills.
• Proven ability to respond promptly to a wide range of customer requests and resolve issues in a timely manner.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• At least one year of experience working in the medical field and in office management, particularly front desk operations.

Additional Information

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

Compensation - Min: $55,000/ Max: $70,000

This position is in the proposal stage, we are waiting to be awarded the project.

Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. The final salary and offer will be determined by the applicant's background, experience, skills, internal equity, and alignment with geographical market data.

Benefits - This position is eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus. International SOS complies with all federal, state, and local minimum wage laws.

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

Location: Hayes Valley, CA, US

Posted Date: 12/21/2024