Department Assistant, Schools of Entertainment

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If you have an appreciation for the arts and education, Academy of Art University invites you to apply for our Administrative Assistant, Schools of Entertainment position working ONSITE in downtown San Francisco. This is a 40 hour per week for 34 weeks per year position. If you are someone that has an interest in the film industry this role will provide, you with the unique opportunity to work directly with our team of Faculty & Staff in the School of Motion Picture and Television. This is a fast-paced position requiring a high level of energy, the ability to multi-task, flexibility to pivot to several different jobs at once and be able to communicate effectively.

Additional Responsibilities Include:

• Set up and maintain Director and Faculty calendars and appointments.
• Ensure the organization of office, maintain files and supplies.
• Coordinate schedule of College Work Study students and delegate duties as needed.
• Coordinate with other departments as needed, such as Student Services and Curriculum.
• Maintain requisition files and purchase order log.
• Approve student flyers for posting.
• Serve as liaison between faculty and administration.
• Track grade and attendance rosters and follow up on late rosters; Process and schedule all incoming forms and requests
• Help to update faculty of department announcements, policies, meetings, grades, etc.
• Assist with expense reports for approved directors and faculty.
• Facilitate requests for class make ups, panelist reviews and departmental clubs.
• Process Independent Contractor forms for Guest Speakers, Student Actors, and faculty, as needed.
• Answer questions on topics such as grades, attendance, instructors, courses, and curriculum.
• Assist in collecting and returning projects from instructors and students.
• Promote the Academy and positive student morale.
• Assist with facility requests for student auditions, shoots and rehearsals.
• Assist with special events as needed.

Qualifications:

• Excellent organizational, and time management skills
• Experience with Graphic Design preferred
• Experience with a variety of software such as, Microsoft Office, Adobe, Canva is preferred
• High attention to detail with the ability to prioritize multiple tasks

Compensation:
$24.50/hourly

Work Hours:

8:30 am to 5:30 pm

Full-Time 40 Hours/Week at 34 Weeks/Year

Benefits:

Academy of Art University offers part-time employees 401k options, paid sick leave and access to a commuter benefit program. We also have a swimming pool with multiple lanes, two fitness centers and many recreational programs that you are welcome to benefit from throughout the year.

Application Deadline: November 11, 2024

If you have an appreciation for the arts and education, Academy of Art University invites you to apply for our Administrative Assistant, Schools of Entertainment position working ONSITE in downtown San Francisco. This is a 40 hour per week for 34 weeks per year position. If you are someone that has an interest in the film industry this role will provide, you with the unique opportunity to work directly with our team of Faculty & Staff in the School of Motion Picture and Television. This is a fast-paced position requiring a high level of energy, the ability to multi-task, flexibility to pivot to several different jobs at once and be able to communicate effectively.

Additional Responsibilities Include:

• Set up and maintain Director and Faculty calendars and appointments.
• Ensure the organization of office, maintain files and supplies.
• Coordinate schedule of College Work Study students and delegate duties as needed.
• Coordinate with other departments as needed, such as Student Services and Curriculum.
• Maintain requisition files and purchase order log.
• Approve student flyers for posting.
• Serve as liaison between faculty and administration.
• Track grade and attendance rosters and follow up on late rosters; Process and schedule all incoming forms and requests
• Help to update faculty of department announcements, policies, meetings, grades, etc.
• Assist with expense reports for approved directors and faculty.
• Facilitate requests for class make ups, panelist reviews and departmental clubs.
• Process Independent Contractor forms for Guest Speakers, Student Actors, and faculty, as needed.
• Answer questions on topics such as grades, attendance, instructors, courses, and curriculum.
• Assist in collecting and returning projects from instructors and students.
• Promote the Academy and positive student morale.
• Assist with facility requests for student auditions, shoots and rehearsals.
• Assist with special events as needed.

Qualifications:

• Excellent organizational, and time management skills
• Experience with Graphic Design preferred
• Experience with a variety of software such as, Microsoft Office, Adobe, Canva is preferred
• High attention to detail with the ability to prioritize multiple tasks

Compensation:
$24.50/hourly

Work Hours:

8:30 am to 5:30 pm

Full-Time 40 Hours/Week at 34 Weeks/Year

Benefits:

Academy of Art University offers part-time employees 401k options, paid sick leave and access to a commuter benefit program. We also have a swimming pool with multiple lanes, two fitness centers and many recreational programs that you are welcome to benefit from throughout the year.

Application Deadline: November 11, 2024

Academy of Art University is an equal opportunity employer. All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at HR@academyart.edu.

Location: Financial District, CA, US

Posted Date: 12/21/2024