State of Alaska
Administrative Assistant 2 (PCN 089051)
Job Location
Auke Bay, AK, United States
Job Description
This recruitment is open to Alaska residents only.
This on-site position is in located in our Juneau Headquarters Office, in the State Office -Building, in beautiful downtown Juneau, Alaska. This position is for Alaska Residents only.
The Division of Investments with the Department of Commerce Community and Economic Development is recruiting for an Administrative Assistant 2 (PCN 08-9051).
What you will be doing:
Are you ready to take your career to the next level? Our Juneau Headquarters Office, situated in the State Office Building in beautiful downtown Juneau, Alaska, is seeking a dynamic and dedicated Administrative Assistant 2 (PCN 08-9051) for the Division of Investments, Department of Commerce Community and Economic Development.
As an Administrative Assistant 2, you will provide essential journey-level administrative support for both our Juneau and Anchorage business offices. Your role will involve applying technical information governed by policy, procedure, regulation, or guidance across various areas, including:
Accounting and Financial Management: Ensuring the smooth operation of our financial duties. Travel Coordination: Managing travel for the team. Payroll and Personnel Management: Overseeing employee payroll processes. Procurement/Purchasing: Handling purchasing needs. Facility Management: Maintaining our work environment to the highest standards. Administrative Support: Providing top-notch support to ensure our operations run seamlessly. Customer Service: Delivering exceptional service to both internal and external team members and Alaskan Customers.
What Makes You the Perfect Fit?
If you thrive on building strong, trusting relationships with your team and clients, and you foster a culture of mutual respect and collaboration, then this is the role you've been looking for.
Why Apply?
Impact: Play a crucial role in ensuring our operations run smoothly and efficiently. Helping to make a direct positive impact in the lives of the Alaskans that we serve.
Location: Located in our Juneau Headquarters office in beautiful downtown Juneau. If you're ready to embrace a challenge and contribute to our mission, we want to hear from you. Apply now and become an integral part of our success story.
Join Us and Make a Difference!
Our organization, mission, and culture:
The Division of Investments administers and services several loan programs under the Department of Commerce, Community and Economic Development. These programs were primarily designed to promote economic development through direct state lending in industries and areas of the state that are not adequately serviced by the private sector.
The Investments team values a work-life balance, the team is a small, welcoming community of loan officers, collection officers, loan closers, accountants, and technicians. You will be part of a team that promotes economic development and works closely with small businesses and commercial fishermen throughout the State of Alaska.
Benefits of joining our team:
We warmly invite you to embark on a dynamic role where your contributions will significantly enhance our organization's success and positively influence Alaska's economic well-being. Our division is dedicated to delivering exceptional customer service to the residents of Alaska, and we seek individuals who are passionate about making a meaningful difference in the lives of those we serve.
If this aligns with your aspirations, we encourage you to apply. We would be delighted to welcome you as a cherished member of our team. By joining us, you'll be part of a close-knit group that values support, mentorship, camaraderie, collaboration, innovation, and excellence.
Work alongside passionate and driven individuals who are committed to achieving exceptional results. Your efforts will directly impact the success of our projects and initiatives, enabling us to make meaningful contributions to our community and beyond.
The working conditions you can expect:
As this is an on-site position, you will be working in our headquarters office located on the 9th floor of the State Office Building in beautiful downtown Juneau. You will enjoy a collaborative atmosphere in a fully resourced and modern office space, with splendid views of Mount Juneau.
The 9th floor, has a fully equipped and spacious break room, that you will have full access to, as well as easy access to various restaurants and coffee shops downtown.
Our Investments team fosters a cooperative environment through staff empowerment, accountability, and professionalism.
Who we are looking for:
* Customer Service Excellence: Dedicated to providing exceptional customer service. Shows empathy and professionalism when addressing inquiries and resolving issues, ensuring a positive experience for clients and colleagues alike
* Organizational and Self-Management: Demonstrates exceptional organizational skills, ensuring all tasks and projects are managed efficiently and effectively. Capable of maintaining orderly files, and databases, contributing to a seamless workflow. Sets well-defined and realistic personal goals; displaying a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible and respectful behavior.
* Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
* Problem-Solving: Exhibits strong problem-solving abilities, capable of identifying issues and implementing solutions swiftly. Demonstrates critical thinking and resourcefulness in managing unexpected challenges.
* Advanced Communication: Possesses excellent written and verbal communication skills. Able to convey information clearly and concisely, fostering effective collaboration and positive interactions with internal and external team members and clients.
Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of entry-level technical experience include:
* Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
* Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
* Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
* Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
Examples of advanced clerical experience include:
* Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
* Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
At time of interview, applicants are requested to submit:
* Three (3) professional references that have had supervisory responsibility over you along with their current daytime contact phone numbers;
* Copies of your three (3) most recent performance evaluations (if available), or three (3) professional letters of recommendation.
EDUCATION
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.
WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
For specific information in reference to the position please contact the hiring manager at:
Dawn Harris, Administrative Officer 2
Phone: (907) 263-6371
Fax: (907) 465-2103
dawn.harris@alaska.gov
Location: Auke Bay, AK, US
Posted Date: 12/21/2024
This on-site position is in located in our Juneau Headquarters Office, in the State Office -Building, in beautiful downtown Juneau, Alaska. This position is for Alaska Residents only.
The Division of Investments with the Department of Commerce Community and Economic Development is recruiting for an Administrative Assistant 2 (PCN 08-9051).
What you will be doing:
Are you ready to take your career to the next level? Our Juneau Headquarters Office, situated in the State Office Building in beautiful downtown Juneau, Alaska, is seeking a dynamic and dedicated Administrative Assistant 2 (PCN 08-9051) for the Division of Investments, Department of Commerce Community and Economic Development.
As an Administrative Assistant 2, you will provide essential journey-level administrative support for both our Juneau and Anchorage business offices. Your role will involve applying technical information governed by policy, procedure, regulation, or guidance across various areas, including:
Accounting and Financial Management: Ensuring the smooth operation of our financial duties. Travel Coordination: Managing travel for the team. Payroll and Personnel Management: Overseeing employee payroll processes. Procurement/Purchasing: Handling purchasing needs. Facility Management: Maintaining our work environment to the highest standards. Administrative Support: Providing top-notch support to ensure our operations run seamlessly. Customer Service: Delivering exceptional service to both internal and external team members and Alaskan Customers.
What Makes You the Perfect Fit?
If you thrive on building strong, trusting relationships with your team and clients, and you foster a culture of mutual respect and collaboration, then this is the role you've been looking for.
Why Apply?
Impact: Play a crucial role in ensuring our operations run smoothly and efficiently. Helping to make a direct positive impact in the lives of the Alaskans that we serve.
Location: Located in our Juneau Headquarters office in beautiful downtown Juneau. If you're ready to embrace a challenge and contribute to our mission, we want to hear from you. Apply now and become an integral part of our success story.
Join Us and Make a Difference!
Our organization, mission, and culture:
The Division of Investments administers and services several loan programs under the Department of Commerce, Community and Economic Development. These programs were primarily designed to promote economic development through direct state lending in industries and areas of the state that are not adequately serviced by the private sector.
The Investments team values a work-life balance, the team is a small, welcoming community of loan officers, collection officers, loan closers, accountants, and technicians. You will be part of a team that promotes economic development and works closely with small businesses and commercial fishermen throughout the State of Alaska.
Benefits of joining our team:
We warmly invite you to embark on a dynamic role where your contributions will significantly enhance our organization's success and positively influence Alaska's economic well-being. Our division is dedicated to delivering exceptional customer service to the residents of Alaska, and we seek individuals who are passionate about making a meaningful difference in the lives of those we serve.
If this aligns with your aspirations, we encourage you to apply. We would be delighted to welcome you as a cherished member of our team. By joining us, you'll be part of a close-knit group that values support, mentorship, camaraderie, collaboration, innovation, and excellence.
Work alongside passionate and driven individuals who are committed to achieving exceptional results. Your efforts will directly impact the success of our projects and initiatives, enabling us to make meaningful contributions to our community and beyond.
The working conditions you can expect:
As this is an on-site position, you will be working in our headquarters office located on the 9th floor of the State Office Building in beautiful downtown Juneau. You will enjoy a collaborative atmosphere in a fully resourced and modern office space, with splendid views of Mount Juneau.
The 9th floor, has a fully equipped and spacious break room, that you will have full access to, as well as easy access to various restaurants and coffee shops downtown.
Our Investments team fosters a cooperative environment through staff empowerment, accountability, and professionalism.
Who we are looking for:
* Customer Service Excellence: Dedicated to providing exceptional customer service. Shows empathy and professionalism when addressing inquiries and resolving issues, ensuring a positive experience for clients and colleagues alike
* Organizational and Self-Management: Demonstrates exceptional organizational skills, ensuring all tasks and projects are managed efficiently and effectively. Capable of maintaining orderly files, and databases, contributing to a seamless workflow. Sets well-defined and realistic personal goals; displaying a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible and respectful behavior.
* Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
* Problem-Solving: Exhibits strong problem-solving abilities, capable of identifying issues and implementing solutions swiftly. Demonstrates critical thinking and resourcefulness in managing unexpected challenges.
* Advanced Communication: Possesses excellent written and verbal communication skills. Able to convey information clearly and concisely, fostering effective collaboration and positive interactions with internal and external team members and clients.
Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of entry-level technical experience include:
* Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
* Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
* Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
* Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
Examples of advanced clerical experience include:
* Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
* Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
At time of interview, applicants are requested to submit:
* Three (3) professional references that have had supervisory responsibility over you along with their current daytime contact phone numbers;
* Copies of your three (3) most recent performance evaluations (if available), or three (3) professional letters of recommendation.
EDUCATION
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.
WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
For specific information in reference to the position please contact the hiring manager at:
Dawn Harris, Administrative Officer 2
Phone: (907) 263-6371
Fax: (907) 465-2103
dawn.harris@alaska.gov
Location: Auke Bay, AK, US
Posted Date: 12/21/2024
Contact Information
| Contact | Human Resources State of Alaska |
|---|