Personal Assistant

Our client, a family-owned and expanding organisation, is seeking a proactive and highly organised Personal Assistant (PA) to provide exceptional support to the Managing Director (MD) and Commercial Director. This fast-paced role requires a confident communicator who can anticipate needs, manage a variety of responsibilities, and ensure the smooth operation of business and personal tasks.

Personal Assistant to Managing Director and Commercial Director

Location: Wolverhampton, Full-time Office-Based

Salary: £32,000 - £36,000 per annum

Key Responsibilities

• Diary Management: Manage complex calendars for the MD and Commercial Director, ensuring seamless scheduling of meetings, appointments, and ad hoc travel arrangements.
• Personal Appointments: Organise personal appointments to support work-life balance.
• Communication: Act as the first point of contact, handling phone calls, emails, and correspondence, including inbox management and drafting responses.
• Meeting Support: Prepare agendas, take minutes, and track follow-ups from meetings.
• Networking Coordination: Oversee contacts and networking opportunities, aligning them with business priorities.
• Travel Coordination: Arrange domestic and international travel for both personal and business needs, including flights, hotels, and itineraries.
• Administrative Support: Prepare reports, presentations, and documents while maintaining an organised online filing system.
• Confidentiality: Manage sensitive information with the utmost discretion and integrity.
• Project Assistance: Support ongoing projects by tracking progress, managing deadlines, and liaising with stakeholders.
• Office Management: Ensure smooth daily office operations, including ordering supplies and coordinating with facilities management.
• Client Relations: Manage client and stakeholder relationships, including organising events and hospitality.
• Ad hoc Duties: Assist with personal errands, household staff coordination, property maintenance, and special projects as required.

Requirements

Experience: Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.

Skills:

• Strong organisational and multitasking skills.
• Excellent written and verbal communication with attention to detail.
• Proficient in Microsoft Office Suite and online tools such as SharePoint.
• Ability to work under pressure while maintaining professionalism.

Attributes:

• A proactive, can-do attitude with adaptability in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong interpersonal skills and the ability to build relationships at all levels.

Benefits

• Free on-site parking.
• Access to a Health & Wellbeing app.
• Competitive salary of £32,000 - £36,000 per annum.
• Opportunity to work closely with senior leadership in a growing organisation.
• Supportive and dynamic working environment.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR and business support positions, connecting businesses with exceptional talent. Our expertise spans secretarial recruitment, ensuring you can hire a Personal Assistant or Executive Assistant with the skills needed to drive your business forward.

We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, Chief of Staff, and HR positions. Our recruitment services cover a wide range of locations, including Wolverhampton, London, Manchester, Birmingham, Leeds, and remote or international roles. Whether you're looking for temporary, permanent, or fixed-term contracts, we can find the right fit for your business.