Personal Assistant

THE ROLE:

Three Six Zero is seeking a first-class Personal Assistant to support one of our high-profile clients full time. This role will play a pivotal role in ensuring a smooth and efficient functioning by providing comprehensive administrative, lifestyle and concierge support to the client and members of the management team. Strong candidates will have experience working in a similar role providing 24/7 support to an executive or high-profile individual. Candidates must be local to London and will be working remotely, in office, and will travel as needed.

RESPONSIBILITIES:

• Heavy calendar management, scheduling and coordinating personal, social and professional appointments
• Serve as the primary point of contact on behalf of the client and household staff members, the management team, business contacts, and all external parties maintaining credibility, confidentiality, and trust
• Coordinate with teams internationally, working across multiple time zones
• Assist with meeting prep, agendas and dissemination of notes/action points
• Provide support for the client across all of their business
• Managing travel- creating itineraries, commercial/private flights, ground transportation, hotels, etc.
• Serve as liaison between glam and styling teams
• Serve as key operations contact between client, management and client’s production team to manage and track both personal and business expenses
• Oversee property maintenance and repairs, coordinating with externals contractors as needed
• Running miscellaneous errands for the household and client on occasion
• Booking and planning holiday travel for client
• This role will travel with the client as needed

QUALIFICATIONS:

• Located in East London preferred
• 3-5 years’ experience in a comparable role in the entertainment or music industry
• Must have demonstrated experience and knowledge of the entertainment industry
• Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
• Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
• Ability to plan ahead and anticipate needs
• Excellent written and verbal communication skills
• Must be resourceful and have the ability to problem-solve independently when needed
• Advanced Microsoft Office and Google Suite skills
• Exceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible
• Attention to detail and timely follow up
• Flexibility in working hours, including occasional weekends and evenings
• Demonstrated ability to handle sensitive issues and maintain complete confidentiality
• Capable of writing reports and business correspondence