Hospitality Buyer

Anderson Knight is currently looking for a Hospitality Buyer for one of our clients based in Lanarkshire.

The Hospitality Buyer is responsible for procuring goods, services, and equipment for the organisation, ensuring that all purchasing activities align with the company’s quality standards and budget goals. This includes identifying and negotiating with suppliers, managing vendor relationships, and coordinating with various departments to support the business's operational needs.

Key Responsibilities

· Source and purchase products and services required for daily operations, such as food, beverages, cleaning supplies, linens, and kitchen equipment.

· Research potential vendors, evaluate bids, and negotiate pricing to optimise costs while maintaining quality standards.

· Conduct regular reviews of suppliers to ensure that goods and services meet quality, reliability, and price expectations.

· Ensure timely delivery of all products and services to meet operational needs.

· Work with the finance team to develop and monitor procurement budgets, aiming to minimise costs while achieving high service levels.

· Analyse market trends and pricing to maintain a balance between cost-effectiveness and quality.

· Track and report on spending, identifying opportunities for cost savings.

· Build and maintain strong relationships with suppliers to ensure a reliable supply chain.

· Regularly evaluate suppliers’ performance based on quality, delivery, service, and pricing.

· Address and resolve issues related to quality, delivery, or pricing in a professional and timely manner.

· Work closely with the operations and culinary teams to forecast inventory needs based on occupancy, events, and seasonal trends.

· Maintain optimal stock levels by ordering in appropriate quantities to avoid overstocking or stockouts.

· Assist in inventory audits and ensure alignment between physical inventory and purchasing records.

· Ensure that all purchased items comply with health, safety, and industry standards.

· Stay up-to-date with regulatory requirements related to hospitality procurement and ensure compliance with internal and external standards.

· Maintain accurate records of all purchasing activities, including purchase orders, invoices, and supplier agreements.

· Generate reports on purchasing metrics, costs, supplier performance, and other relevant data for management review.

Key Skills and Competencies

• Negotiation Skills: Ability to negotiate favorable terms and pricing with suppliers while maintaining quality standards.
• Analytical Skills: Proficient in analysing data, tracking market trends, and identifying cost-saving opportunities.
• Attention to Detail: Thoroughly assess products, services, and suppliers to ensure quality and adherence to requirements.
• Interpersonal Skills: Strong communication and relationship-building skills to collaborate with suppliers and internal teams.
• Time Management: Efficiently manage multiple tasks and ensure timely delivery of all orders to meet operational needs.
• Technical Skills: Proficiency in procurement software, ERP systems, and Microsoft Office Suite.

Qualifications

• Education: Bachelor’s degree in Supply Chain Management, Business Administration, Hospitality Management, or a related field.
• Experience: Minimum of 3 years of experience in purchasing or procurement, preferably within the hospitality industry.
• Certifications: Certification in procurement (e.g., CIPS)
• Knowledge: Strong understanding of the hospitality sector, including knowledge of food and beverage purchasing, supplier networks, and inventory management.

If you are interested in this role, please apply with your CV in full confidence.