Administrative Specialist - LTE

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Job Posting Date:
October 28, 2024

Application Deadline:

Salary Information:
$20.26 - $24.82

Department:
School of Nursing_Clinical & Operations

Job Description:

School of Nursing at Madison College is seeking an Administrative Specialist to join the team in a Limited Term Employment position.

The Administrative Specialist will manage daily operations and office procedures for the School of Nursing, serving as the primary point of contact for phone calls, office inquiries, and email communications. This role includes assisting with student registration, providing support to part-time faculty, onboarding new staff and faculty, and offering direct support to students in the School of Nursing.

General working hours are Monday - Friday, 7:30am - 4:00pm.

The Administrative Specialist is an LTE position through June 30th, 2025.

Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

Madison College's dedication to promoting equity, inclusion and diversity is reflected in our Mission, Vision, and Values. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison College-it is the foundation of what we are striving to do. Come be part of our great team!

This position will be opened until filled, with a first review date of November 11, 2024, at 11:59pm. After this date, the recruitment may close without further notice.

REQUIRED DOCUMENTS (1):

• Resume

*Failure to include this document by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.

Essential Responsibilities:

• Provides student service actions using the PeopleSoft Student Administration System, including class registration, student schedules, student account creation, and troubleshoots student related enrollment issues.
• Assists with tracking of clinical requirements for School of Nursing Students. Tracks ADN, PN, and high school nursing assistant population; collects data to share with internal stakeholders.
• Provides Administrative support to the RN Apprenticeship program and Business and Industry programs for the School of Nursing. Organizes documentation for students, assists with registration, and assists with student tracking.
• Has primary responsibility of customer service for School of Nursing during working hours including phones, general office inquiries, and the main person who responds to e-mail from the School of Nursing inbox.
• Assists with school communication; assists with school marketing/promotion needs, helps organize and gather materials for meetings and events to ensure smooth operation.
• Main point of contact for 25 live room reservation system, assists with room scheduling for nursing labs, conference rooms, and events for School of Nursing.
• Takes notes at all associate degree Nursing, Practical Nursing, and Nursing Assistant meetings. Maintains minute in appropriate SharePoint site and sends out minutes when complete. Takes meeting minutes at other meetings as necessary.
• Provides administrative support for projects to the Dean and Associate Dean of the School of Nursing
• Maintains a commitment to the college mission, vision, and values.
• Other duties as defined by department, college, or officials.

Knowledge, Skills & Abilities:

• Skill in communicating effectively, both orally and in writing.
• Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
• Demonstrated organizational skills, attention to detail and logistics. Ability to work independently as well as in a team environment and use sound independent judgment.
• Ability to manage difficult or emotional situations using tact, sensitivity, candor, and directness.

Minimum Requirements:

• Associate degree or equivalent working experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.
• One (1) year work experience directly related to the skills required for successfully performing the duties of this position.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Compliance Coordinator, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

Location: Fitchburg, WI, US

Posted Date: 11/1/2024