Newport Beach & Company
Office Assistant Bilingual 36-25
Job Location
Balboa, CA, United States
Job Description
Salary: $21.34 - $25.94 Hourly
Location : Various School Sites in Newport Beach and Costa Mesa, CA
Job Type: Part-Time
Job Number: 36-25
Department: Elementary Education
Opening Date: 10/29/2024
Closing Date: 11/19/2024 12:00 PM Pacific
The Vacancy, Basic Function, Minimum Qualifications
THE VACANCY:This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.
There is currently one vacancy located at Wilson Elementary School, working 6 hours per day, 5 days per week, 10 months per year. Work hours are 12:00pm - 6:30pm with a 30 minute meal break.
Please note that this is a bilingual position and the successful candidate must demonstrate proficiency in both Spanish and English. The ability to speak Spanish fluently is required and will be evaluated during the Virtual Written Examination phase of the recruitment.
Please apply online at
BASIC FUNCTION:Under the direction of an assigned administrator, perform a variety of clerical duties in support of an assigned school office; serve as receptionist answering phones and greeting and assisting students, parents and visitors; serve as a translator of oral and written materials to facilitate communication with non-English speaking students and members of the community.
MINIMUM QUALIFICATIONS:EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and sufficient training and experience to demonstrate the knowledge and abilities listed above.
LICENSES AND OTHER REQUIREMENTS:
Valid First Aid/CPR certificate issued by an authorized agency.
Incumbents must be proficient in English and a designated second language.
Examination Procedures And Information
THE EXAMINATION:
Exam Weight
Supplemental Questions: QualifyingBilingual Performance Examination:Qualifying
Written Examination: 50%Qualifications Appraisal Interview (Oral Exam):50%
The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.
An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.
Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software.
The virtual job specific written/bilingual performance examination is tentatively scheduled for the week of November 18th. The virtual qualifications appraisal interview (oral exam) is tentatively scheduled for the week of December 9th and is qualifying to be placed on the eligible list. You will be notified via email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.
Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.
If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add @nmusd.us and @governmentjobs.com domains to your safe senders list.
Job Responsibilities
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Perform a variety of office functions and activities in support of an assigned school office; prioritize and schedule duties and activities as necessary to assure efficiency and effectiveness; serve as a translator of oral and written materials to facilitate communication with non-English speaking students and members of the community.
Answer phones and greet visitors; take and relay messages; open, sort and route mail and communications; provide information to students, parents, staff and the public; apply and explain District policies and school procedures and regulations.
Participate in various attendance-related duties as assigned; verify absences as needed; prepare and maintain attendance and absence reports and lists according to established procedures; issue readmits to students; maintain student database system regarding absences, readmits and tardies.
Participate in student registration activities; assist parents with proper completion of forms; enroll and drop students as appropriate; maintain related records; assure emergency cards are completed and up-to-date; issue bus passes.
File, and request and send cumulative student records to and from other schools according to established procedures.
Communicate with other departments, District staff and outside organizations regarding school operations, activities, supplies, policies and procedures and student information; update webpages and email information to others as assigned by the position; assist school organizations with preparing events as required; maintain related documentation; translate for parent and student conferences as requested.
Operate a variety of office equipment including computer and assigned software.
Assist with administering routine first aid to students and staff; dispense medication according to physician instructions; prepare and maintain related records; notify parents of ill or injured students as needed.
Participate in emergency and fire drills as required.
Inventory and order office, classroom and school supplies, materials and equipment.
Assist with CELDT and other testing as assigned by the position.
Provide assistance to substitute staff as needed; generate and process files and other documents.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Record-keeping techniques.
Telephone techniques and etiquette.
Correct oral and written usage of English and a designated second language.
Interpersonal skills using tact, patience and courtesy.
Applicable sections of State Education Code and other applicable laws.
Basic first aid.
Oral and written communication skills.
ABILITY TO:
Perform a variety of clerical duties in support of assigned elementary school office.
Understand and follow oral and written directions.
Answer telephones and greet the public courteously.
Read, write, translate and interpret English and a designated second language.
Communicate effectively with students, parents, staff and administration.
Learn, interpret and explain rules, regulations, policies and procedures.
Maintain records and prepare reports.
Type and input data at an acceptable rate of speed.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Prioritize and schedule work.
Operate a variety of office equipment including a computer.
Work independently with little direction.
Compose correspondence independently.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching to file materials.
Sitting or standing for extended periods of time.
Ewing Consulting, Inc. August 2016
VACATION - HOLIDAYS - ILLNESS
Employees accumulate twelve (12) days of vacation during the first year of employment, increasing up to twenty-two (22) days beginning the 18th year of service, prorated for part-time, 9, 10, and 11 month assignments. The number of paid holidays per year varies from twelve (12) to fourteen (14) days depending on the work calendar. Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for part-time, 9, 10, and 11 month employees.
RETIREMENT
All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. If an employee in the classified service works less than four (4) hours per day they are members of an Alternate Retirement System (PARS) and do not contribute to Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.
HEALTH & WELFARE
The District offers a comprehensive health benefits program for employees who work twenty (20) hours or more per week. This includes medical, vision, dental insurance plans and life insurance for employees. For full-time employees the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. For part-time employees plans are available on a prorated basis. Dependent coverage is available.
PROFESSIONAL GROWTH
The District encourages employees to pursue professional growth. Professional growth points shall be earned by employee participation while in non-paid status in activities which are employment related. Professional growth points are awarded annually and accumulate at $20 per approved Professional Growth Point and/or tuition and textbook reimbursement up to $500 is also available - limited to one per year.
01
Information I provide to the following supplemental questions will be reviewed as part of the application process. Questions that are not fully and completely answered will be considered grounds for disqualification from the examination process. Stating "see resume" in lieu of a complete response to these questions is not acceptable. Select "Yes" to indicate that you have read and understand these instructions.
02
Do you have a high school diploma or equivalent?
03
How many years of verifiable job related clerical experience do you have involving public contact?
04
I have the ability to perform oral and/or written translations to/from English and Spanish.
05
How many years of verifiable job related clerical experience do you have translating oral and written materials with non-English speaking students and/or members of the community?
06
Check the box that indicates your level of proficiency with Microsoft Office software (Word, Excel, Outlook and PowerPoint).
07
According to the job announcement, check the box that most closely matches your level of proficiency to perform the minimum qualifications listed:Translate oral and written materials for non-English speaking students and/or members of the community.
08
Operate a computer and maintain a database.
09
Organize and maintain numerical and/or alphabetical filing systems.
10
Review files, records, etc., to find information to respond to requests.
11
Briefly describe a time you provided excellent customer service to solve a difficult situation. What steps did you take? What was the outcome?
12
I understand that the hours of employment are 12:00pm - 6:30pm, Monday through Friday, and I am available to work at that time during the full school year.
Required Question
Location: Balboa, CA, US
Posted Date: 11/1/2024
Location : Various School Sites in Newport Beach and Costa Mesa, CA
Job Type: Part-Time
Job Number: 36-25
Department: Elementary Education
Opening Date: 10/29/2024
Closing Date: 11/19/2024 12:00 PM Pacific
The Vacancy, Basic Function, Minimum Qualifications
THE VACANCY:This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.
There is currently one vacancy located at Wilson Elementary School, working 6 hours per day, 5 days per week, 10 months per year. Work hours are 12:00pm - 6:30pm with a 30 minute meal break.
Please note that this is a bilingual position and the successful candidate must demonstrate proficiency in both Spanish and English. The ability to speak Spanish fluently is required and will be evaluated during the Virtual Written Examination phase of the recruitment.
Please apply online at
BASIC FUNCTION:Under the direction of an assigned administrator, perform a variety of clerical duties in support of an assigned school office; serve as receptionist answering phones and greeting and assisting students, parents and visitors; serve as a translator of oral and written materials to facilitate communication with non-English speaking students and members of the community.
MINIMUM QUALIFICATIONS:EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and sufficient training and experience to demonstrate the knowledge and abilities listed above.
LICENSES AND OTHER REQUIREMENTS:
Valid First Aid/CPR certificate issued by an authorized agency.
Incumbents must be proficient in English and a designated second language.
Examination Procedures And Information
THE EXAMINATION:
Exam Weight
Supplemental Questions: QualifyingBilingual Performance Examination:Qualifying
Written Examination: 50%Qualifications Appraisal Interview (Oral Exam):50%
The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.
An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.
Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software.
The virtual job specific written/bilingual performance examination is tentatively scheduled for the week of November 18th. The virtual qualifications appraisal interview (oral exam) is tentatively scheduled for the week of December 9th and is qualifying to be placed on the eligible list. You will be notified via email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.
Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.
If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add @nmusd.us and @governmentjobs.com domains to your safe senders list.
Job Responsibilities
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Perform a variety of office functions and activities in support of an assigned school office; prioritize and schedule duties and activities as necessary to assure efficiency and effectiveness; serve as a translator of oral and written materials to facilitate communication with non-English speaking students and members of the community.
Answer phones and greet visitors; take and relay messages; open, sort and route mail and communications; provide information to students, parents, staff and the public; apply and explain District policies and school procedures and regulations.
Participate in various attendance-related duties as assigned; verify absences as needed; prepare and maintain attendance and absence reports and lists according to established procedures; issue readmits to students; maintain student database system regarding absences, readmits and tardies.
Participate in student registration activities; assist parents with proper completion of forms; enroll and drop students as appropriate; maintain related records; assure emergency cards are completed and up-to-date; issue bus passes.
File, and request and send cumulative student records to and from other schools according to established procedures.
Communicate with other departments, District staff and outside organizations regarding school operations, activities, supplies, policies and procedures and student information; update webpages and email information to others as assigned by the position; assist school organizations with preparing events as required; maintain related documentation; translate for parent and student conferences as requested.
Operate a variety of office equipment including computer and assigned software.
Assist with administering routine first aid to students and staff; dispense medication according to physician instructions; prepare and maintain related records; notify parents of ill or injured students as needed.
Participate in emergency and fire drills as required.
Inventory and order office, classroom and school supplies, materials and equipment.
Assist with CELDT and other testing as assigned by the position.
Provide assistance to substitute staff as needed; generate and process files and other documents.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Record-keeping techniques.
Telephone techniques and etiquette.
Correct oral and written usage of English and a designated second language.
Interpersonal skills using tact, patience and courtesy.
Applicable sections of State Education Code and other applicable laws.
Basic first aid.
Oral and written communication skills.
ABILITY TO:
Perform a variety of clerical duties in support of assigned elementary school office.
Understand and follow oral and written directions.
Answer telephones and greet the public courteously.
Read, write, translate and interpret English and a designated second language.
Communicate effectively with students, parents, staff and administration.
Learn, interpret and explain rules, regulations, policies and procedures.
Maintain records and prepare reports.
Type and input data at an acceptable rate of speed.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Prioritize and schedule work.
Operate a variety of office equipment including a computer.
Work independently with little direction.
Compose correspondence independently.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching to file materials.
Sitting or standing for extended periods of time.
Ewing Consulting, Inc. August 2016
VACATION - HOLIDAYS - ILLNESS
Employees accumulate twelve (12) days of vacation during the first year of employment, increasing up to twenty-two (22) days beginning the 18th year of service, prorated for part-time, 9, 10, and 11 month assignments. The number of paid holidays per year varies from twelve (12) to fourteen (14) days depending on the work calendar. Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for part-time, 9, 10, and 11 month employees.
RETIREMENT
All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. If an employee in the classified service works less than four (4) hours per day they are members of an Alternate Retirement System (PARS) and do not contribute to Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.
HEALTH & WELFARE
The District offers a comprehensive health benefits program for employees who work twenty (20) hours or more per week. This includes medical, vision, dental insurance plans and life insurance for employees. For full-time employees the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. For part-time employees plans are available on a prorated basis. Dependent coverage is available.
PROFESSIONAL GROWTH
The District encourages employees to pursue professional growth. Professional growth points shall be earned by employee participation while in non-paid status in activities which are employment related. Professional growth points are awarded annually and accumulate at $20 per approved Professional Growth Point and/or tuition and textbook reimbursement up to $500 is also available - limited to one per year.
01
Information I provide to the following supplemental questions will be reviewed as part of the application process. Questions that are not fully and completely answered will be considered grounds for disqualification from the examination process. Stating "see resume" in lieu of a complete response to these questions is not acceptable. Select "Yes" to indicate that you have read and understand these instructions.
- Yes
02
Do you have a high school diploma or equivalent?
- Yes
- No
03
How many years of verifiable job related clerical experience do you have involving public contact?
- None
- Less than 1 year
- 1-2 years
- 3-4 years
- 5 years or more
04
I have the ability to perform oral and/or written translations to/from English and Spanish.
- No bilingual ability
- Oral Translation Only
- Written Translation Only
- Written and Oral Translation
05
How many years of verifiable job related clerical experience do you have translating oral and written materials with non-English speaking students and/or members of the community?
- None
- Less than 1 year
- 1-2 years
- 3-4 years
- 5 years or more
06
Check the box that indicates your level of proficiency with Microsoft Office software (Word, Excel, Outlook and PowerPoint).
- None. I have no experience in working with Microsoft Office software products.
- Beginner. Perform daily word processing tasks in Word, enter correct data, create a database, format cells, rows and columns in Excel; create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; create a new email message, checking email in Outlook.
- Intermediate. Basic formatting and create a variety of templates, mail merges in Word; create, modify and format charts, use graphic objects to enhance worksheets and charts in Excel; add special effects to presentation (design and animation) in PowerPoint; reply, forward, print and delete email messages in Outlook.
- Advanced. Manage table data, sort and filter merges in Word; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, add, edit, move and delete appointments on your calendar in Outlook.
- Expert. Produce table of contents, footnotes, endnotes, bookmarks in Word; use advance formula functions, manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowerPoint; manage multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.
07
According to the job announcement, check the box that most closely matches your level of proficiency to perform the minimum qualifications listed:Translate oral and written materials for non-English speaking students and/or members of the community.
- No ability to apply this knowledge in work-related situations.
- Limited ability and experience to apply this knowledge in work-related situations.
- Proficient and experienced in applying this knowledge in work-related situations.
08
Operate a computer and maintain a database.
- No ability to apply this knowledge in work-related situations.
- Limited ability and experience to apply this knowledge in work-related situations.
- Proficient and experienced in applying this knowledge in work-related situations.
09
Organize and maintain numerical and/or alphabetical filing systems.
- No ability to apply this knowledge in work-related situations.
- Limited ability and experience to apply this knowledge in work-related situations.
- Proficient and experienced in applying this knowledge in work-related situations.
10
Review files, records, etc., to find information to respond to requests.
- No ability to apply this knowledge in work-related situations.
- Limited ability and experience to apply this knowledge in work-related situations.
- Proficient and experienced in applying this knowledge in work-related situations.
11
Briefly describe a time you provided excellent customer service to solve a difficult situation. What steps did you take? What was the outcome?
12
I understand that the hours of employment are 12:00pm - 6:30pm, Monday through Friday, and I am available to work at that time during the full school year.
- Yes
- No
Required Question
Location: Balboa, CA, US
Posted Date: 11/1/2024
Contact Information
| Contact | Human Resources Newport Beach & Company |
|---|