Assistant Estates Manager

Role Objective

Working alongside the Head of Estates and Estate Manager this role will have an estates and property responsibility in respect of the daily management of operations and facilities at Urban&Civic strategic development sites. The role will predominately be focused on our residential sites at Alconbury Weald, Waterbeach, Wintringham, Houlton. This role will support these projects by assisting in the delivery of the Urban&Civic vision and strategy for estates and facilities through effective and efficient management of the estate assets and their operation.

Role Responsibilities

• In conjunction with the Head of Estates, Development and Project Management teams, ensure estate management standards and strategy are developed and provide support as necessary to these teams. Provide early input to estate management strategy and impact of design on quality and future maintenance liabilities.
• Managing property assets and infrastructure, including operating agreements, leases, renewals, disposals and fit-out works. Ensuring the standard of premises meets agreed standards.
• Assisting in the management of relevant stakeholders including third party landowners and Joint Venture partners across all areas to develop property standards, forming a coherent framework to measure risk and security issues for both existing and new locations.
• Assisting in monitoring the decisions of all property-related compliance issues resulting from risk assessments/audits.
• Assisting in the management of early on-site Community facilities e.g. cafe, gym and retail units.
• In conjunction with the Head of Estates, actively assist in managing all related legal and property advisors/managing agents (both residential and commercial) and other third parties including monitoring SLA’s where necessary.
• Managing security, landscape, cleaning and maintenance teams as required.
• Maintaining appropriate databases and other record keeping for all property.
• Assisting in the management of financial budgets for Estate Service and Building charges for new and legacy Commercial, Residential and Agricultural areas.
• Ensuring compliance with Health and Safety policies and procedures across all U&C estate and buildings; managing interaction between public and private spaces, events and applications for short term activities on the estate. Co-ordinating health and safety independent advisors as necessary.
• Ensuring adequate insurance is in place across estate and buildings and liaising with insurers on any material changes.
• Establishing and maintaining effective working relationships with existing and new suppliers.
• Ensuring as reasonably practicable that the estate and operations are energy efficient and environmentally sustainable.

Qualifications, Knowledge & Experience

• Previous exposure to aspects of property management & agency desirable.
• Post A level/ BTEC qualification.
• Degree education preferable but not essential.
• Full Driving Licence
• Positive ‘can do’ attitude with proven ability to analyse and evaluate complicated issues and provide appropriate solutions in response.
• Exceptional stakeholder management skills.
• Effective IT Skills in Microsoft Office.
• Excellent communication and interpersonal skills.
• Proficient in time management and organisation, ability to self-manage effectively.
• Able to demonstrates highest level of ethics in carrying out of role, with an ability to maintain confidentiality and act with discretion.

Note: there may be a requirement from time to time to undertake other duties and perform other roles

Why Work With Us

Urban&Civic is a master developer that crafts strategic sites and commercial developments company which offers lifelong learning commitment programme, private medical insurance (cost paid by U&C in full for chosen level of cover), paid parental leave, service awards, paid volunteering days, discretionary bonus scheme, electric car loan , cycle to work scheme, season ticket loans, active and engaging social activities, along with a supportive team environment where healthy lifestyle balance is encouraged.

How to apply

All applications must be submitted online. To apply, click on the "Apply Now" link below and follow the prompts.

Once applied, we kindly request that you complete our Equality and Diversity Monitoring Form using the following link: https://forms.office.com/e/Ay7iJn4xBm

Urban&Civic is an equal employment opportunity employer, under the Equality Acts 2010.

This role does not require agency input. Please do not forward resumes directly to Urban&Civic employees/managers. We do not accept unsolicited resumes and are not responsible for any associated fees.