Facilities Coordinator

Facilities Coordinator - 12-month FTC

Goodman Masson are working with an Educational/Research institute in Central London to recruit for a Facilities Coordinator to support day-to-day operations of the reception desk and act as the ‘face’ of the business, to create a great workplace environment for visitors and colleagues. This is a hands-on, customer facing and varied role which consists of a variety of administrative and operational support tasks

Salary: £30,092 per annum

Duration: 12-month Fixed-Term Contract

Location: Central London

The successful candidate will be responsible for:

• being onsite in the office Monday through Friday to greet visitors at the front desk, direct and escort them as required.
• maintain office security and control access via the entrance
• run through set-up of AV equipment and Zoom function in internal event spaces and provide office tours upon request
• manage incoming and outgoing deliveries, distribute internal post and manage the lost property process
• proactively manage the Reception and Facilities phone and email inboxes, responding in timely manner and communicate office related updates
• carry out daily office health & safety walkarounds and complete cleaning inspections, request cleaning support as and when needed
• log building faults and maintenance issues with the landlord and book callouts with contractors, escort contractors around the building
• order office supplies and keep inventory of stock, raise purchase orders and keep log of all office expenditure
• support with and present at onsite internal events and social activities, which occasionally may be out of office hours (prior notice would be given)
• manage HR and IT requests such as reasonable adjustments requests, booking travel, arranging courier delivery and purchasing equipment
• support Facilities Officer and Operations Manager with ad hoc requests

The successful candidate will have:

• experience in a similar role
• excellent customer service skills
• good time-management and excellent organisational skills
• strong verbal and written communication