Events Coordinator

EVENTS COORDINATOR

ABOUT THE UNDERLINE

The Underline is a bold idea to reclaim 10 miles of land beneath the Miami Metrorail and transform it into a beautiful, active green space that becomes a magnet for residents and visitors alike. What started as a grassroots effort has grown into a movement for a safer, more resilient and connected community.

The first phase of the project – Brickell Backyard – opened in early 2021 and has already attracted nearly 2 million visitors. Phase 2 opened to the community this spring and the entire project is scheduled to be completed by 2026.

Friends of The Underline (FUL), a nonprofit corporation, is driving the fundraising to build and sustain what will become a place that is uniquely Miami. Join our team as an Events Coordinator to grow our programming and events offerings to The Underline for years to come.

For more information visit theunderline.org

ABOUT THE ROLE

The Events Coordinator will plan, create, organize, promote, and execute meaningful community experiences for The Underline guests. The Events Coordinator will deliver an excellent lineup of events including health and wellness, culture, education, community, and culinary programs. Additionally, the Events Coordinator will explore innovative ways to program the facility with ongoing outreach and evaluation tools to measure community impact.

Responsibilities

• Liaise with vendors, sponsors, and stakeholders during the event planning process.
• Coordinate event reservations, set-up, tear-down, and follow-up processes.
• Maintain event budgets.
• Assist with booking venues/locations, entertainers, photographers, speakers, and more.
• Prepare the weekly events meeting agenda.
• Update the monthly events spreadsheet (MES).
• Manage and maintain the company-wide events and programming calendars.
• Create run of shows for event execution
• Assist with the creation of event floor plans
• Assist with event preparation such as logistics development and packing
• Incorporate The Underline’s mission into the goals and expectations for each event.
• Build partnerships to complement The Underline programs with community-based organizations.
• Manage the EventBrite or alternate meeting links
• Work with marketing to promote public and private events.
• Coordinate with the facilities team on all events
• Communicate clearly both written and orally with potential clients, partners, and constituents.

Skills

• Experience: 2 years of experience in program or event management, preferably within a nonprofit or community-focused organization. Event rental sales experience is a plus.
• Education: Bachelor’s degree in event management, hospitality, or a related field preferred.
• Event Program Management
• Floor Plan Management
• Task Management
• Organizational Skills
• Communication
• Bilingual preferred (Spanish)
• Authorized to work in the US

Location: Brickell, Miami with some remote work

Hours: Full-time with some evenings and weekends

Benefits package: Health insurance, 401K, PTO, hybrid schedule.