TRACK Admin

Details:

We are seeking a TRACK Admin as a contingent worker within our Project Resource and Outage Support (PROS) Group supporting turnaround execution for North America. The role/assignment is being opened for a minimum 6 months with opportunity to extend for 2 years based on turnaround loading for the group. The preferred candidate will be located onsite in Gonzalez, LA, Allentown, PA, Pasadena, TX, Long Beach, CA, or Edmonton, AB but flexibility for other locations/regions exists. This position requires the ability to travel 25-40% to support on-site turnaround execution. This role takes direction from the TAR Track Lead and reports to the TAR Project Control Manager.

Pay Range: open to negotiate

Duration: Long term contract to Hire

Schedule: 40hrs/week, except during outages

• Outage schedule will be 7/12s
• Travel will be required

Responsibilities:

• Serve as single point of contact between procurement and TAR execution team to ensure all contracts are implemented per bid documents (Pay formula, agreements, skills, schedules, and rates, configure materials module, etc).
• Develop badging and accountability strategy for each TAR in accordance with AP safety and security requirements. Work with outage team to ensure security (both guards and infrastructure/perimeter) is correctly implemented in support of the strategy. Monitor reporting to ensure fatigue and accountability guidelines are met and ensure plant mustering is fail safe and timely for emergencies.
• Support creating Service requisitioning, cost tracking & reporting, and proper invoicing/close out of all labor, material, and equipment purchased for North America turnarounds (U.S. and Canada)
• Calc net all contractor time daily and clear exceptions (missing in/out scans, schedules, moving scans, etc.). Review and approve contractor override hours; require approval documentation from vendor when needed.
• Create and upload Track Imports for Cost Objects (workorders, purchase orders), rates, etc. Create and assign new vendor work schedules incorporating site rules.
• Run daily non allocated, non accepted, rejected reports to ensure adherence to daily vendor timekeeper requirements. Audit Track data by running weekly cost reports to increase management visibility, enforce accountability, and assure work process adherence.
• Mentoring/coaching/onboarding of vendor timekeepers, vendor reconcilers, and Outage Team Members as needed; Provide training, and review expectations and deadlines.
• Authorize cost in Track once verification requirements are met; Send Authorized timesheets to vendors for invoicing. Ensure all final costs are received and balanced with Track upon vendor completion of work.
• Lead close out effort for assigned outages by monitoring vendor invoicing, communicating deadlines, collaborating with procurement and outage team, and decommiting/increasing purchase orders as directed. Ensure vendor invoicing is in balance with verified final costs.
• Provide daily gate log & TRACK information to the outage team, including headcounts, manhours, burn rates, crew sizes, etc. for use in reporting and decision making.

Requirements:

• Turnarounds TRACK and SAP Requisitioning experience; Turnarounds Cost experience a plus
• Strong leadership, multi-tasking abilities
• Strong communication, organizational, and planning skills
• Self-motivated and willingness to learn and improve
• High ethical standards
• Willing to work a wide variety of scheduled days and hours
• Works professionally and harmoniously with employees, peers, management, support personnel, program participants and business area persons
• Utilizes positive and constructive attitude toward resolution of problems and conflicts
• Accepts direction, constructive feedback, and supervision
• Must be willing and able to travel to the different sites and be required to sit on site during the outage.

Education and Licensing Requirements:

• Minimum high school diploma or equivalent with experience
• Proficient in the use of computers and business software, including Microsoft (Excel, Word, PowerPoint, Outlook), OneNote.
• SAP
• TRACK software.

#IND1

Job ID#:

65819

Location: Brittany, LA, US

Posted Date: 10/21/2024