Development Associate

Position Overview

The Development Associate will assist in coordinating CFJ’s grassroots fundraising efforts (individual donations and sponsorships), planning and implementing several annual individual donor fundraising campaigns, and ensure that all Californians for Justice events run smoothly and efficiently, from statewide and regional campaign events to fundraising and donor engagement events. The Development Associate is a full-time, non-exempt and hourly position and will report to the Senior Director of Development.

Organizational Competencies

Development Associates at CFJ are expected to demonstrate proficiency in the following competencies:

• Impactful Collaboration - Is present in the work and rooted in the mission. Completes multiple project deliverables simultaneously with sound judgment. Delivers results that have been checked for accuracy, and vetted by stakeholders.
• Problem Solving - Asks: What else is possible? Recommends solutions to enhance existing processes and understands resources available to overcome likely issues.
• Sustainability - Practices emotional intelligence skill set; learns by observing and supporting peers. Develops personal approach to rest/reflection/action cycle. Learn how to receive and respond to feedback.
• Communication - Develops their own sense of how they want to be at work - body language, written tone, verbal tones and ability to code switch as necessary, etc. Communicates assumptions and gets clarification on tasks up front to minimize the need for rework.
• Relationship-Building - Has developed credibility with immediate team and community members by delivering quality and thoughtful results. Expands working relationships beyond immediate teams to key cross-functional peers.

Essential Responsibilities

Support Donor Cultivation and Solicitation (35%)

• Support and coordinate cultivation of donors through donor solicitation, acknowledgement, events, and regular communication.
• Support the Development Team in planning, strategizing, and evaluating grassroots fundraising campaigns and activities.
• Develop and mail donation acknowledgements on a regular basis.
• Coordinate postal mailings including list generation, drafting and editing letters and forms, and mailing.
• Maintain and update materials for two-three annual fundraising appeals.
• Coordinate staff participation in donor cultivation activities, including: creation of instructional materials, staff training, participation oversight, preparation of regional campaign coordinators, and staff recognition.
• Participate directly in all grassroots fundraising campaigns, and provide regional leadership in the office you are in. This includes calling current and prospective donors.

Administer and Maintain Databases (35%)

• Provide migration support from Monday.com to centralizing data in the incoming database of record.
• Collect, track, and report on data for each fundraising campaign
• Enter new donations weekly and keep current records up-to-date.
• Reconcile information across different systems.
• Design and run reports in databases and other systems.

Event Coordination (25%)

• Logistics support for CFJ virtual and in-person events, including but not limited to statewide and regional campaign events, student leadership development events (for example annual Student Leadership Retreat, fundraising and donor engagement events.
• Collaborate closely with staff event leads to integrate logistics with programming and ensure high quality events.
  • Responsibilities include: create logistics timelines and budgets; book event locations and arrange housing; arrange transportation for all staff and participants; coordinate food and materials and work with vendors; and other tasks as needed
• Ensure all CFJ events represent the organization professionally and run smoothly for attendees and staff.

Organizational Responsibilities (5%)

• Participate in all grassroots fundraising campaigns and maintain a portfolio of individual and organizational prospects for solicitation.
• Participate in cross-department committees and teams.
• Rotating meeting facilitation and note taking.
• Provide support and participation for organization-wide and regional campaigns and events.

Qualifications

Essential Qualifications

• Strong data entry experience
• Excellent time management and organization - ability to work independently
• Demonstrated assistance in supporting GRF efforts
• Collaborate across and within teams and departments - adapt to different working styles and foster team culture
• Alignment with CFJ values and commitment to social justice

Preferred Qualifications

• “Good ear” - ability to continuously listen for relevant program information and integrate it into CFJ’s fundraising strategies and event planning

Work Environment

Currently, most CFJ staff are working virtually. In-person operations are located in CFJ’s four regional offices in Fresno, Long Beach, Oakland, or San Jose.

Physical Demands

• Able to work on a computer, including sitting at a desk, for extended periods of time with or without reasonable accommodation.
• Manual dexterity to operate a keyboard.
• Able to see or read a computer screen and printed material with or without vision aids.
• Able to speak clearly and in audible tones on the phone and in-person and be understood by others.
• Able to hear and understand speech at normal levels and on the telephone.
• Able to understand and follow oral and written instructions.
• Able to occasionally lift objects weighing up to 20 pounds.