Office Manager

Position Summary: The Office Manager supports daily operations by supervising all aspects of the office. This position covers the front desk and will coordinate incoming calls and information for office staff.

Essential Responsibilities:

• Oversee reception of incoming visitors and clients: greeting, providing appropriate direction, and monitoring foyer and reception area
• Oversee answering of incoming phone calls, call redirection, and message taking.
• Oversee assisting clients and visitors with basic information requested, as well as making appointments to see other staff members.
• Maintain office equipment, order office and janitorial supplies.
• Prepare, submit, and maintain weekly deposits and invoices for payment.
• Maintain master calendar for office staff and programs.
• Maintain files and records, prepare emails as requested.
• Assist with insurance claims and forms as needed.
• Assist with vehicle records, usage, regular maintenance schedule, and repairs.
• Assist with preparation of items for submission for Divisional Finance Board (DFB) approval.
• Coordinate mail opening, post and send outgoing mail according to Salvation Army policy.
• Coordinate monthly report submissions as requested.
• Attend meetings and record minutes as requested.
• Assist with corps programs and events as needed.
• Perform other duties as assigned.

Qualifications:

Education/Experience:

• College degree preferred; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• 3 years experience working in an office environment
• 1-year supervisory experience, preferred

Skills, Knowledge & Abilities:

• Maintain strict confidentiality

Computer Skills:

• Proficient in Microsoft Office Suite
• Working knowledge of TEAMS and SharePoint

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed.
• Must have a valid driver's license and pass The Salvation Army Motor Vehicle Record check (MVR)