PA

Permanent opportunity PA 9am 5pm Binley Office Based - £40,000 per annum

Our prestigious client is looking for a dynamic, committed PA to support their 3 Regional Vice

Presidents and Facilities Manager.

The key responsibilities for the PA

Maintaining and managing a diary ensuring that all meetings (one to ones, MS Teams Meetings, Zoom Meetings etc) are scheduled within appropriate timescales.

Preparing itineraries for travel overseas

Arranging flights, taxis, train reservations in advance and in accordance with company travel policy

Liaising and negotiating with travel agents or hotels as required, when booking all travel arrangements in advance and in accordance with company travel policy

Liaising with hotels and venues for events, arranging dinner or catering for both business or social events, ensuring they are planned and co-ordinated effectively and within budget

Liaising with clients, suppliers and external bodies to arrange external meetings

Planning and organising the work schedule to maximise use of time, allowing adequate time for meetings to ensure the day runs smoothly

Making arrangements for all meetings room booking, invitations, lunch arrangements, agenda distribution to ensure the Vice Presidents are well prepared

Assist with setting and issuing Agendas for Team Meetings

Meeting and greeting visitors at all levels of seniority

Administration and support with the organisation of food and drinks for meetings organised at Binley Head Office

Administration and support with for events/ training arranged by Facilities and Facilities communications to local offices

Support with arranging office events

The essential experience for the PA

A minimum of 5 years PA experience for Executive Directors in a large Commercial Business

Advanced level Word and strong Excel and Powerpoint

Excellent written and spoken English with a good attention to detail

Can demonstrate ability to prioritise, and has examples of exercising discretion and understanding of confidentiality issues.

Benefits include: 23 days holiday plus 8 days Bank Holiday, Pension scheme and life assurance, Share Incentive Plan, Health & Wellbeing support, Maternity, paternity and shared parental leave, Paid volunteering and charity match-funding schemes, Cycle2Work scheme, Discounted shopping

ADZN1_UKTJ