Office Administrator

WE OFFER Great learning and growth opportunities Hybrid remote work flexibility A competitive compensation package Full Benefits Package RRSP Matching Program Professional Development Courses & Designations 100% tuition re-imbursement for business relevant courses and training Half volunteer day to make a difference and give back to your community Vary Days POSITION OVERVIEW The Office Administrator is responsible for managing all administrative and office support functions at Jones DesLauriers (JD). Reporting to the Manager, Human Resources , this role plays a critical part in ensuring smooth daily operations and maintaining a positive workplace environment. The Office Administrator will ensure adherence to company policies, particularly related to health and safety standards, while handling a broad range of clerical and administrative tasks. This is an in-office role , located at 2375 Skymark Avenue, Mississauga, Ontario . The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced environment to contribute to the efficiency and productivity of the office. RESPONSIBILITIES: OFFICE MANAGEMENT: Serve as the first point of contact for vendors, service providers, and building management. Work with external contractors i.e., Facility Plus, Menkes to provide scope, approval, and completion of jobs. Maintain a clean and organized office environment, including meeting rooms and common areas. Manage office supplies inventory and place orders as necessary. Coordinate maintenance of office equipment, such as printers and IT systems, as applicable. Oversee the service vendors where required for janitorial, cleaning, repair and maintenance As fire warden ensure the office facilities are in compliance with safety regulations, such as local fire codes, handicap access, other laws. JHSC-co-chair, conduct quarterly meetings and monthly walk throughs. Management of the building security system and acting as the first point of contact to respond to calls during business hours and after hours. EVENT COORDINATION: Manage logistics for internal and external meetings, including catering and room set up. Organize office events, meetings, and company-wide initiatives such as training sessions, luncheons, and celebrations. HR SUPPORT: Assist in the onboarding process for new employees, including preparing workspaces. Create all security badges for new hires, name plates (if applicable) and ordering of all business cards. Coordinate office seating arrangements for business units and assign desks, phones, and other assets as necessary. Update floorplans and arrange hoteling area. Manage the instruction of new hires on office policies and procedures regarding health and safety, provide an in-office tour and prepare welcome kits. OTHER DUTIES: Take on special projects and administrative tasks as needed to support the overall functioning of the office. REQUIREMENTS: 3 years of building maintenance experience in an office setting Knowledgeable of updated requirements regarding Health and Safety standards Ability to handle office management issues professionally and take initiative when necessary Professional in dress code and demeanor Excellent ability to communicate effectively, both in oral and written form Strong interpersonal skills with the ability to build effective working relationships with all levels of organization and with external stakeholders Diplomatic with ability to exercise confidentiality Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly Strong attention to detail and ability to work in a fast paced/team environment with excellent organizational skills Team player, willing and able to adapt to change Proficient in MS Office Suite (Word, PowerPoint, Excel) Navacord is actively committed to support diversity, equity, and inclusion. We serve and recognize and respect human differences and similarities. We value the diversity of people and actively encourage women, indigenous peoples, members of visible minorities, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ2) persons to apply. We are committed to providing accommodation upon request for applicants and employees with disabilities. If you require accommodation, we will work with you to meet your needs.

Location: Mississauga, CA

Posted Date: 10/3/2024