Event Planner - Sports

Job Types:

• Full-time, Permanent

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Schedule:

• Monday to Friday
• Weekend availability

Experience:

• Minimum two years experience in a management/leadership role (essential)

Licence/Certification:

• Driving licence (essential)

Work Location:

• In person

Job Summary:

The Event Manager is responsible for planning, organizing, and executing a variety of events, ensuring that they run smoothly and successfully. This role requires a combination of strong organizational, communication, and interpersonal skills, as well as the ability to manage multiple tasks and deadlines. The Event Manager will work closely with clients, vendors, and internal teams to create memorable and impactful events that meet or exceed expectations.

Key Responsibilities:

1. Event Planning:Collaborate with clients to understand their event objectives, budget, and preferences.Develop comprehensive event plans, including timelines, budgets, and resource requirements.Select and coordinate event venues, catering, décor, entertainment, and other necessary services.Ensure all logistical aspects of the event are well-organized and executed seamlessly.

2. Budget Management:Create and manage event budgets, ensuring that expenses stay within the allocated budget.Negotiate contracts with vendors to secure cost-effective services without compromising quality.Track and report on budgetary expenditures throughout the planning and execution phases.

3. Vendor Coordination:Identify, evaluate, and select vendors, contractors, and suppliers for various event services.Communicate with vendors to ensure they understand the event requirements and expectations.Coordinate logistics with vendors, including setup, breakdown, and any necessary arrangements.

4. Timeline and Task Management:Develop and maintain detailed event timelines to ensure all tasks are completed on schedule.Assign responsibilities to team members and external partners, providing clear expectations.Monitor progress and address any issues or delays promptly to keep the event on track.

5. On-Site Event Management:Oversee all aspects of event execution, including setup, registration, activities, and teardown.Troubleshoot and address any issues that may arise during the event.Ensure a positive experience for attendees, clients, and stakeholders.

6. Post-Event Evaluation:Conduct post-event evaluations to assess the success of the event against predefined goals.Gather feedback from clients, attendees, and team members to identify areas for improvement.Prepare and present detailed reports summarizing the event, including financial outcomes.

7. Communication:Maintain clear and consistent communication with clients, team members, and vendors.Provide regular updates on event progress, changes, and potential challenges.Respond promptly to inquiries and concerns before, during, and after events.

Qualifications:

Bachelor's degree in Event Management, Hospitality, Business, or related field.Proven experience as an Event Manager or in a similar role.Strong organizational and multitasking skills.Excellent communication and interpersonal abilities.Budget management and negotiation skills.Proficient in event management software and Microsoft Office Suite.Creative problem-solving skills and attention to detail.Ability to work under pressure and adapt to changing priorities.#

Flexibility to work evenings, weekends, and travel as required.