Barbara Houghton Associates
Administrator/PA - 1 year FTC
Job Location
London, United Kingdom
Job Description
Our client a Leading International Banking Group is looking for an administrator/PA to join their team on a one-year fixed term contract with intention of being a permanent position.
Our client works from office and will welcome three days flexible working.
Responsibilities include but are not limited to:
* Type confidential and non-confidential letters and faxes
* Handling and responding to correspondence including phone calls, emails and letters in liaising with the CEO (register inward mails and dispatch mails and messages)
* Perform a variety of routine secretarial duties
* Receive visitors and guide them to other divisions as required
* Managing directors’ diaries and organising business meetings and appointments as instructed by directors (scheduling appointments and organising diary entries)
* Ensure and oversee that all Board, Committee and general meetings are effectively organised
* Setting reminders for meetings, appointments and other important tasks
* Maintain an efficient filing system for confidential and non-confidential correspondences
* Operate photocopy and fax machines
* Distribute Annual Reports
* Liaising with HR Dept. to assist travel arrangements and hotel arrangements for directors and guests if necessary
* Assemble the required information for the quarterly Board Meetings
* Assist within the HR & Administration Department as and when required
* Understand and comply with the Bank's money laundering rules and procedures
Skills and knowledge:
* Ability to multi-tasking, prioritising the duties and good planning skills
* Attention to details
* Organisational and communications skills
* Efficient in word processing and Excel
* Trustworthy in terms of the confidential information entrusted to her/him
* To comply with the FCA/PRA conduct rules for individuals
Location: London, GB
Posted Date: 10/1/2024
Our client works from office and will welcome three days flexible working.
Responsibilities include but are not limited to:
* Type confidential and non-confidential letters and faxes
* Handling and responding to correspondence including phone calls, emails and letters in liaising with the CEO (register inward mails and dispatch mails and messages)
* Perform a variety of routine secretarial duties
* Receive visitors and guide them to other divisions as required
* Managing directors’ diaries and organising business meetings and appointments as instructed by directors (scheduling appointments and organising diary entries)
* Ensure and oversee that all Board, Committee and general meetings are effectively organised
* Setting reminders for meetings, appointments and other important tasks
* Maintain an efficient filing system for confidential and non-confidential correspondences
* Operate photocopy and fax machines
* Distribute Annual Reports
* Liaising with HR Dept. to assist travel arrangements and hotel arrangements for directors and guests if necessary
* Assemble the required information for the quarterly Board Meetings
* Assist within the HR & Administration Department as and when required
* Understand and comply with the Bank's money laundering rules and procedures
Skills and knowledge:
* Ability to multi-tasking, prioritising the duties and good planning skills
* Attention to details
* Organisational and communications skills
* Efficient in word processing and Excel
* Trustworthy in terms of the confidential information entrusted to her/him
* To comply with the FCA/PRA conduct rules for individuals
Location: London, GB
Posted Date: 10/1/2024
Contact Information
| Contact | Human Resources Barbara Houghton Associates |
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