OneAdvanced
Executive Assistant to Chief Executive Officer
Job Location
Birmingham, United Kingdom
Job Description
Executive Assistant to the CEO
Location: Birmingham (onsite)
Overview:
The Executive Assistant will work closely with the CEO to provide comprehensive executive support. This role is the main point of contact for internal and external stakeholders regarding CEO-related matters, acts as a liaison to the Board of Directors and senior management, and manages special projects.
Roles and Responsibilities:
Executive Support
- Handles a wide range of administrative tasks for the CEO, including managing a busy calendar, preparing expense reports, drafting confidential correspondence, and organising complex travel plans and itineraries.
- Ensures the CEO’s schedule is adhered to and respected, protecting time to allow the CEO to focus on key priorities while remaining accessible for important matters.
- Communicates on behalf of the CEO with Board members, Customers, Partners, and other stakeholders, while representing the CEO’s brand, priorities and tone of voice.
- Researches, prioritises, and follows up on incoming issues, actions and concerns addressed to the CEO, handling sensitive matters with discretion and confidentiality.
- Facilitates smooth communication between the CEO and internal departments, maintaining credibility and trust with senior management.
- Keeps the CEO informed of upcoming commitments and responsibilities, and ensures the CEO is well prepared for all meetings and events.
- Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
- Builds relationships crucial to the organisation’s success and manages special projects with strategic organisational impact.
- Handles conflicting priorities, is expeditious, proactive and meets deadlines under pressure.
Board Support and External Liaison:
- Serves as the CEO's administrative liaison to the Board of Directors, maintaining discretion and confidentiality.
- Prepares, collates, reviews and distributes materials for Board meetings in electronic/paper format.
- Keeps the CEO’s biography and headshot updated and responds to requests for information about the CEO and organisation.
- Drafts initial communications to stakeholders, mirroring the CEO’s tone.
- Follows up on contacts made by the CEO and supports ongoing relationship cultivation.
Senior Management Liaison
- Schedules and attends senior management meetings, including arranging travel, hospitality, and logistics as required.
- Coordinates the agenda of senior management team meetings, off-sites, and all-staff meetings.
- Ensures materials are prepared, collated, reviewed and distributed for meetings in electronic/paper format.
- Minutes meetings and follows up on actions to ensure they are completed.
Team Management:
- Oversees and manages the team of Executive Assistants supporting the Company’s C Suite.
Qualifications
- Exceptional organisational skills with the ability to manage multiple tasks and priorities seamlessly.
- Strong interpersonal skills and the ability to build relationships with executive stakeholders, including staff, Board members, external Partners and Customers.
- Expert-level written and verbal communication skills.
- Proactive problem-solving abilities with strong decision-making skills.
- Emotional maturity and the ability to handle confidential information with discretion.
- Highly resourceful team player, capable of working independently and collaboratively.
- Proven ability to meet high performance goals and deadlines in a fast-paced environment.
- Forward-thinking, actively anticipating needs and solving for potential challenges.
Education and Experience Requirements
- Experience supporting C-Level Executives, preferably in private-equity backed organisations
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Location: Birmingham, GB
Posted Date: 9/29/2024
Contact Information
Contact | Human Resources OneAdvanced |
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