Personal Assistant

Position: Personal Assistant
Location: Edinburgh (Hybrid)
Salary: £31,000

Pertemps are recruiting a Personal Assistant to work with out Edinburgh based client, a national law firm. You will provide comprehensive administrative, secretarial, and PA support to a team of fee earners. Your role will involve producing accurate correspondence, managing diaries, and handling client matters, alongside ensuring effective communication and organisation within the team. The ideal candidate will have strong PA experience, ideally in a legal environment but not essential. This position will report into the PA Coordinator.

Responsibilities:

• Produce and amend correspondence, documents, and presentations using Word, Excel, PowerPoint, and PDF/Adobe.
• Manage client and matter files, including opening, closing, and conflict checks.
• Organise diaries, meetings, room bookings, catering, and IT support.
• Manage email accounts, including inboxes of absent fee earners.
• Take notes and manage attendance for team meetings.
• Assist with regular billing, invoice management, and payment tracking.
• Coordinate travel, hotel bookings, and expense claims.
• Maintain and update client and contact information.
• Support with ad hoc administrative tasks, such as organising team training and managing document storage.
• Liaise with internal teams including Finance, IT, and Marketing for efficient office operations.
• Provide additional support to other divisions when required

About You:

• Strong organisational abilities with excellent attention to detail.
• Prior experience as a PA or Executive Assistant.
• Confident in using Microsoft Office and document management systems.
• Experience within the legal sector is advantageous but not essential.

Benefits:

• Competitive salary and benefits package.
• Opportunities for career progression and development.
• A dynamic and supportive working environment.
• Access to firm-wide training and events.

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Location: Edinburgh, GB

Posted Date: 9/25/2024