PA / Secretary

Utopian Professional Recruitment are delighted to be working in partnership with a brand-new client located in Glasgow City Centre and support them with the recruitment of a Secretary / PA.

This is an incredible opportunity for a professional and experienced PA, Secretary or Administrator who offers a background supporting and managing a wide range of PA tasks and looking for their next new opportunity within a tech / healthcare company!

The purpose of this role is to provide PA support to 2 key stakeholders within the business in a professional manner whilst offering commitment and integrity.

Your main duties will include:

• Being a main point of contact for when the two Directors are not available
• Managing outlook calendars, setting up and rescheduling meetings
• Book regular travel including flights, transfers, hotels, transportation and preparing itineraries
• Handing and responding to incoming communications including managing outlook inboxes
• Assist with meeting preparations and attend meetings
• Take minutes for meetings when required, gather action points and distribute accordingly
• Maintain files, databases and records, ensuring the security and integrity of information
• Preparation of reports or presentations involving data analysis
• Assist with any adhoc projects, coordinate and track progress to ensure deadlines are met
• Any additional tasks which may be required

To be considered for this amazing opportunity, we are looking for the following experience / background:

• Previous experience working as a PA, Secretary or Administrator (with PA tasks involved)
• Experience of booking national and international travel, managing any last minute changes
• Our client is open to the industry as these skills are very transferrable
• Excellent communication and interpersonal skills
• Solid working knowledge of MS Office including Outlook
• Excellent attention to detail
• Adapt well to change
• Ability to juggle a variety of tasks and think on your feet
• Friendly, approachable and loyal

Benefits

• Full Time, permanent opportunity working Monday to Friday 8.30-5pm
• This will be an office based role in Glasgow City Centre
• 30 Days Holiday including Bank Holidays, increasing each full year
• Private Health Care
• Sick pay
• Quarterly Performance Bonus
• Cycle to Work Scheme
• 5hrs per week Monday to Friday
• Salary – up to £38k per annum

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.