Board Office Support Executive

Board Office Support Executive

About The Role

Our client is seeking an experienced Administrative Executive to support the Clubs Board Office, including the CEO and Directors. This exciting opportunity provides the successful candidate the chance to report directly into the CEO and take responsibility for the planning, administration, communication, reporting and follow-up requirements for the Clubs cross-Directorate working groups.

Who Were Looking For

The ideal candidate will have significant experience of working within a Senior Leadership team setting, serving as liaison between the Directors, ensuring that projects are organised and supported as requested. Due to the frequent sensitive nature of the Clubs board office work, this role will be governed by a strict confidentiality agreement.

Key duties of the role include;

• Managing and providing exceptional services to the Directors and the Clubs working groups, including high quality administrative support and efficient and effective meeting management and coordination.
• Provide administrative service to the Clubs cross-department workstreams, including minute and note taking and preparation, meeting agendas, and preparation of PowerPoint presentations.
• Take ownership of follow-up actions from meetings, to ensure that a wide range of agreed actions are being executed and monitored.
• Provide and lead the support to Directors and cross functional working groups with a high level of professionalism, good judgement and integrity, including utmost confidentiality and discretion with the information the post holder will be exposed to.
• Closely work with colleagues where required to help ensure the Club delivers its commitments to accessibility, diversity and inclusion and its safeguarding obligations.
• To manage costs and relevant budget expenditure, in alignment with the Clubs financial goals and processes.
• To ensure where required that the Club meets or exceeds all statutory regulations and industry standards, including (but not limited to) health and safety, security, food safety, first aid, accessibility, safeguarding, diversity and inclusion, Premier League and local authority.
• As required and by exception in limited circumstances, to provide assistance with Club events which may include working evenings and weekends.

Essential criteria for candidates;

• Proven experience in a similar executive assistant and administration role.
• Experience of working in a corporate governance, board office or similar executive support function in a publicly visible organisation with highly confidential matters.
• Proficient and highly practiced in the coordination and administering of senior level organisational meetings, including accurate agenda compilation, presenting comprehensive and accurate minutes, and coordinating post-meeting action items to ensure completion within agreed deadlines.
• Proven ability in organising an often large, complex, confidential and busy workload to high standards.
• An in control demeanour, whilst being dynamic and adaptable regardless of challenges or change being faced.
• Exceptional ability to work collaboratively across a range of departments to ensure key results and actions are delivered as appropriate.
• A great relationship-builder, respected and admired by colleagues and stakeholders alike.
• Able to work autonomously and with independent decision making, knowing when to escalate matters where appropriate and required.
• Exceptional stakeholder management skills, with the confidence to challenge senior internal stakeholders if necessary (e.g. to ensure delivery in line with working group deadlines).
• Experienced in responding effectively and flexibly to any necessary changes to timelines and/or scope of work.
• Confident communicator, frequently sharing required information with credibility and professionalism at all times.
• Substantial experience in preparing proposals, briefings, presentations, reports and other documentation.
• Proven ability to design, maintain and implement methods and techniques for the configuration, storage and version control of information (electronic and hard copy) in required formats and in accordance with Clubs governance and policy obligations.
• Considerable experience in managing highly confidential and sensitive information in a professional and trusted manner.
• Demonstrates professional and personal integrity, ambition, success and performance.
• To be highly proficient with MS Office applications and other software applications including but not limited to, Monday, Dropbox, Docusign for managing documents, record keeping etc.

Desirable criteria for candidates;

• Experience of working in Professional Football or similar sporting/events industries.
• Experience in providing office management services.

About The Club

Knowing some of the history of our client helps you appreciate the sense of community, spirit and family for which the Foxes are renowned for.

Formed in 1884, the Club was promoted to the Premier League in 2014 when the Foxes returned to the top tier as the Championship title-winners. In 2016, our client became Premier League champions. This remarkable achievement qualified us for the UEFA Champions League for the first time in the Clubs history, and we subsequently reached the quarterfinals. The Club continued to build on that success and celebrated lifting the prestigious FA Cup in May 2021. Following relegation from the Premier League in 2023, the Club made it the top priority to get straight back up and did so as Championship title-winners in the 2023-2024 season.

Under the stewardship of King Power and the Clubs CEO Susan Whelan, our client is deeply committed to the local community and its supporters and continually strives to ensure that every point of engagement with fans is truly world class including the experience on matchdays. Investment in the Club continues, with the 2021 opening of a new state-of-the-art training ground in North Leicestershire.

Benefits Package

Our client offers a competitive salary and pension scheme with life assurance to all its permanent employees. Employees are able to benefit from free onsite parking as well as an onsite subsidised staff restaurant. Employees also benefit from up to 33 days annual leave including bank holidays.

Contract Type Permanent
Hours Per Week37.5

One City. One Club. One Leicester.

Our client believes that football is for all, and we are committed to Diversity and Inclusion, where valuing the individual is our highest priority. We are working to see equality across all areas of the Club and welcome applications from all areas of the community. We are committed to the wellbeing of our staff and welcome applicants seeking flexible hours.

If you have any requirements in regard to the recruitment process, please let us know; we are happy to support your needs.

Next Steps

Suitable candidates will be interviewed as and when they apply, the role will be shut down as soon as a suitable candidate has been sourced.

ADZN1_UKTJ