PA

We are recruiting a talented confident PA reporting to the MD's Executive AssistantAn initial 3 month contract hybrid working (office Kettering based).Monday - Friday 9am - 5pmPA - ResponsibilitiesPlease not this role is subject to a DBS and credit check.

• Record accurate minutes for a number of high level meetings.
• Responsible for diary management, including maintaining and updating calendars and ensuring deadlines are met.
• Determine what information and preparation will be required for upcoming meetings and proactively ensure this is in place in advance.
• Organise hotel accommodation and travel, ensuring effective use of Directors time.
• Book meeting rooms and lunches, liaising with other areas of the business to ensure awareness of external visitors.
• Assist with event planning and organisation. Working with our travel partners to source venues.
• Process absence and holiday requests for the Senior Management Team
• Assist with preparation of reports and PowerPoint presentations.
• Manage starter and leaver notifications.
• Manage monthly credit card and cash expenses.

PA - Essential Skills/Experience

• A number of years previous experience in a similar role.
• Confident minute taker: you will need be able to capture the required level of detail, decisions and actions, while understanding what does not need to be recorded.
• Able to work in a fast paced, demanding environment.
• Excellent interpersonal and communication skills. Ability to communicate with stakeholders at all levels.
• Excellent prioritisation and attention to detail.
• Proactive and forward thinking in approach.
• Be practical and have excellent organisational and planning skills.
• Discrete in dealing with confidential and sensitive information.
• Experienced in use of Microsoft 365, including Outlook, Word, Excel and PowerPoint, must be comfortable producing presentations.
• Reliable delivery of high standard of work always ensuring attention to detail while meeting agreed timescales.
• Confident, enthusiastic and motivated using a flexible approach to working practices, including the ability to roll your sleeves up and get involved in everything during peak periods.

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Location: Kettering, GB

Posted Date: 9/21/2024