Secretary

Secretary

Location: Oxford

Salary: £28,759 - £33,966 per annum

The Centre is seeking to recruit a flexible and pro-active team player to support the day-to-day running of the Directors Office in a close-knit team of three people. Duties will include drafting and managing correspondence on behalf of the Centre, supporting and assisting at events, managing the front desk reception, welcoming visitors and managing stationery and post.

The Role

You will be able to provide a calm and welcoming environment for visitors and act with tact, diplomacy and discretion. You will be confident working independently and methodically on tasks and bring a positive attitude to the team. Good IT skills are essential.

Job Description:

• Drafting correspondence on behalf of the Director
• Receiving and responding to telephone and email enquiries
• Welcoming Directors visitors and guests, including preparing refreshments
• Supporting and assisting with Directors office events
• Managing incoming and outgoing post and mailings for the Directors office
• Ordering and maintaining stationery for the Directors floor, including personalised and branded stationery
• Managing the front desk reception
• Updating notice boards and the entrance screen
• Keeping a stock of the Centres literature, (lectures, booklets, newsletters etc.)
• Assist with the management of the Directors diary
• Assist with Directors travel arrangements
• Any other duties reasonably assigned by members of the Directors office

Skills and Qualifications

• Excellent written and verbal communication skills.
• Ability to work within a supportive and close-knit team.
• Ability to work methodically with attention to details at all times.
• Tactful and adaptable with a proactive attitude.
• Flexibility, ability to react positively to any issue.
• Discreet and able to maintain high standards of confidentiality.
• Confident using your own initiative and happy taking responsibility for your own tasks.
• Good IT skills are essential.

To Apply

If you feel you are a suitable candidate and would like to work for this School, please do not hesitate to apply.

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