Administrative Assistant

WHO WE ARE CFMWS. A job with purpose. Our 4000 person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too. THE ROLE Under the supervision of the PSP Deputy Manager, the Administrative Assistant ensure the collection of documentation and arrangement of topic briefings as required by the supervisor/manager in preparation for conferences, meetings, and appointments. They provide administrative support such as data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advise attendees, draft and distribute agendas and minutes. Thet schedule and arrange appointments, meetings and travel schedules. They organize event calendar. They assist with the preparation and formatting of charts, outlines and other visual material for presentations. QUALIFICATIONS NEEDED Education, Certifications and Licenses High School diploma AND several years experience in administration or in a related field. Experience In office administration and records management In making travel arrangements and travel claims In organizing meetings and schedules In drafting and distributing correspondence In the preparation of reports In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing Competencies, Skills and Abilities Client focus, organizational knowledge, communication, innovation, teamwork and leadership . LANGUAGE REQUIREMENTS French Essential BENEFITS AVAILABLE Health Benefits: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage. Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days. Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans. Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training. Perks: Discounts through CFAppreciation. OTHER INFORMATION PSP: Keep our Canadian Armed Forces operationally ready and their families and military community healthy as part of the team at Personnel Support Programs. Personnel Support Programs contributes to the operational readiness of our Canadian Armed Forces through the provision of fitness, sports, recreation and health promotion programs to military communities across Canada and members while on deployment. START DATE October 3, 2024 TYPE OF POSITION Full-Time, Permanent Schedule (flexible): Monday to Friday, between 8:00 and 17:00 (37.5 hours/week) On-site only INCLUSION AND ACCOMMODATION CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.

Location: Québec City, CA

Posted Date: 9/19/2024