Office "Happiness" Manager

My 1st Years are on the lookout for an Office Happiness Manager. This exciting new role will give someone the responsibility and autonomy to foster a supportive and inclusive workplace culture by implementing practices that ensure all employees feel valued and respected. This person will take the time to understand the individual needs and preferences of team members, promoting diversity and inclusion in all aspects of the office environment. By creating a welcoming and warm atmosphere, the office manager encourages open communication and collaboration, where employees feel comfortable sharing their ideas and feedback. They organise team-building activities and social events in the office and celebrate everyone who comes to work, these moments are important as they build a sense of community and belonging.

Main Roles & Responsibilities

General Office Management

• Act as the main office contact for general day-to-day queries for staff
• Order office supplies as required
• Manage the administration of the fire register
• Liaise with the facilities manager as required on other office health & safety elements
• Assist with scheduling meetings as requested to support the Head of People
• Provide general administrative assistance as required

Cultural Strategy & Events

• Advocate our values and bring them to life
• Organise company social events
• Promote a positive workplace culture

Meeting Room Management

• Manage meeting room set-ups for both internal and external meetings including organising refreshments and tidying up
• Assist with meeting room bookings as required

Recruitment & New Starter Assistance

• Assist with recruitment tasks, including but not limited to CV screening, screening calls, interview set-up and sending of documentation
• Handle administration for new starters, such as requesting new starter packs, pre-start candidate communications and implementation of the onboarding process
• Carry out pre-employment checks

HR Support

• Assist with the management of HR systems and employee setup
• Assist with drafting offer letters, contracts and other HR-related documents
• Assist with basic HR inquiries or redirect as necessary
• Monitor Townhall responding to feedback and questions promptly

Travel Arrangements

• Assist with travel and hotel bookings as required for both domestic and international travel

Skills and Knowledge

• Excellent communication skills, both written and verbal
• Excellent attention to detail
• Confident working alone as well as part of a team
• Previous administration experience
• Previous Office Manager experience desirable but not essential
• Tact and professionalism when handling confidential information and employee concerns

Benefits

• Salary of £25,000pa
• 25 days holiday (increasing to 28 with service) + Bank Holidays
• Enhanced Maternity & Paternity Pay
• Summer Hours (3pm finish every Friday in June, July & August)
• 2 Volunteer Days per year
• EAP
• Birthday Day off (in addition to your holiday allowance)
• Early finish on payday
• Staff Discount
• Free onsite parking

Location: You will be based in our office in Northampton. This is an on-site role.