Human Resources Office Manager

Job Description: Do you have strong managerial and interpersonal skills? Are you a sharp, focused, and highly organized professional? If so, this could be the perfect role for you. Our client is a prestigious business law firm, they have been serving clients in legal matters for more than 70 years. They are currently on the lookout for their next motivated HR/Office manager. What You'll Do: Lead the full-cycle recruitment and selection process for staff positions. Ensure quality, consistency, and efficiency of legal assistants and administrative support services to meet the firm's high standards. Liaise with IT teams to ensure training, software, hardware, infrastructure, and desktop support meet the needs of the Vancouver office. Manage all aspects of facilities and office services support, working closely with the facilities Coordinator on repairs, maintenance, workspace allocations, office moves, hospitality, and copy center. Oversee the work of all Facilities and Hospitality team members. Collaborate with management, lawyers, and staff to communicate key policies, procedures, and programs. Coordinate the onboarding and training of new firm members. Work closely with the Local Managing Partner, senior management, and department managers on Vancouver operational and staff matters. Collaborate with the Chief Human Resources Officer and Payroll and Benefits team on policies, programs, and payroll/benefit matters. Implement employee relations practices to foster strong engagement and a motivated workforce. Recommend additional staffing and resources; manage shared arrangement changes. Identify skill gaps and training needs for all support staff. Lead communication with staff through meetings, emails, and regular updates. Foster a collaborative and collegial approach among staff and lawyers; ensure adoption of best practices and firm policies. Monitor Paralegal billable hours and liaise with Corporate Services Manager on best practices and efficient use of processes, tools, and technology. Oversee activities of business services team members within the office in collaboration with national administrative department heads. Organize office social events, employee recognition programs, welcome lunches, and community initiatives for the Vancouver office. Ensure adherence to Occupational Health and Safety regulatory compliance and reporting requirements. Oversee Fire Wardens and First Aid/CPR programs in the Office. Develop and manage the office operational budget What You Bring: 5-8 years’ experience in operational and HR management, preferably in a law firm or professional services environment. Post-secondary education in Human Resources, Business Administration, or a related field; CPHR/CHRP designation preferred. Thorough understanding of British Columbia employment standards and relevant legislation. Solid technical expertise as an HR generalist. Extensive experience in full cycle recruiting and onboarding. Ability to manage day-to-day facilities and office services operations in a fast-paced environment. Experience in employee relations, HR best practices, organizational change, HR policy and processes, HR strategy, performance management, career planning, coaching, and compensation. Strong business acumen and experience partnering with the business to align HR priorities with business strategies. Ability to influence others using facts and information. Superior conflict resolution skills. Excellent communication skills. Ability to work with individuals at all levels of an organization. Excellent computer skills in a Microsoft Windows environment. Strong organizational and time management skills. Active affiliation with Law Firm management or Human Resources networks preferred . What's In it for You: The salary range for this position is $90,000 - $125,000 annually and may vary depending on skills and experience. You have a chance to have three weeks paid vacation, health, dental, life insurance, $500 healthcare spending, 2 yrs. RRSP 3-5 % matching.

Location: Greater Vancouver, CA

Posted Date: 7/2/2024