Administrative Specialist

The Administrative Specialist plays a vital role in ensuring the smooth and efficient operation of our organization. They are responsible for providing administrative support to various departments, assisting with day-to-day tasks, and contributing to the overall success of the team. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills. They should thrive in a fast-paced environment, be able to prioritize tasks effectively, and demonstrate a proactive approach to problem-solving. The Administrative Specialist will handle a variety of administrative duties, including but not limited to managing correspondence, scheduling appointments, maintaining records, and assisting with project coordination. This role requires a high level of professionalism, confidentiality, and the ability to work both independently and collaboratively within a team. The role will require the following : Provide administrative support to various departments, including managing correspondence, scheduling appointments, and maintaining records. Assist with project coordination, including organizing meetings, preparing materials, and tracking progress. Handle incoming calls and inquiries, directing them to the appropriate person or department as needed. Maintain electronic filing systems, ensuring accuracy and accessibility of documents. Prepare and distribute reports, presentations, and other documents as requested. Coordinate travel arrangements and accommodations for staff members, including booking flights, hotels, and transportation. Assist with special projects and initiatives as assigned by management. Uphold a high level of professionalism and confidentiality in all interactions and communications. Take note that candidates who do not complete the questionnaire will not be considered for the position Proven experience in an administrative role, with a strong understanding of office procedures and practices. Proficiency in Microsoft Excel or Google Sheets Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively. Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders. Ability to maintain confidentiality and handle sensitive information with discretion. Proactive mindset with a willingness to take initiative and solve problems independently. Ability to work collaboratively within a team environment and adapt to changing priorities and deadlines. Familiarity with the internet or IT industry will be a plus

Location: Newcastle, ZA

Posted Date: 5/5/2024